ROLE PURPOSE:

As a member of the office’s Supply Chain team, the Fleet Officer should ensure the effective coordination of all travel movements, and develop weekly movement plans with assigned drivers. Additionally, s/he will bear responsibility for the maintenance and management of all generators on site, ensuring that they are in good condition, appropriately stored and fit for purpose. All drivers must be aware of safe driving standards.

SCOPE OF ROLE:

Staff directly reporting to this post: Drivers

Reporting to: Head of Fleet and Transport

Movement planning:

• Receive weekly updates from teams on their movement plans for the week ahead and assign drivers accordingly.
• Carefully all fleet related necessary records, vehicle log books and vehicle maintenance reports.
• Maintain overall accountability for the condition of vehicles and cross-check of weekly movement plans with Safety and Security.
• Carefully handling of vehicle service requests from staffs, and responding to requests on due time
• Assigning of vehicles to users on the right time

Reporting

Prepare monthly fleet reports and work on improvements as
necessary

• Ensure that drivers are well briefed on Save the Children’s ‘red lines’ with regards to transportation of items in insecure areas.
• Abide by policies that prohibit fraud, nepotism, corruption and/or bribery.
• Maintain a strong awareness of Child Safeguarding policies.
• Operate with the highest standards of professionalism, and in a manner that is gender-sensitive and in compliance with Anti-Harassments and PSEA policies.
• Contribute to a working environment which holds men and women in equal regard.
• Be willing to support and/or participate in humanitarian responses where required.
• Be willing to support and/or participate in trainings and other capacity strengthening initiatives for partners where required.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE:

ESSENTIAL :

• At least a Bachelor’s degree or equivalent in Supply Chain/Mechanical Engineering and/or Operations Management
• At least 3 years of relevant work experience in the same level.

Knowledge:

• Demonstrated supervisory experience with excellent leadership and interpersonal skills
• The ability to establish and maintain effective relationships with key stakeholders
  Strong understanding of compliance and risk management
  Attention to details
• Ability to make Decisions under pressure without guidance

Skills:

• Good communication skill in English
• Data collection & Management
• Documentation & filing skills
• Setting priorities and time management
• Good command on MS Office particularly in MS-Word and Excel

Attitude:

• To work in team
• To protect children in connection
• To be non-discriminatory and gender sensitive