World Vision Ethiopia began its first intervention in Ethiopia in 1971 with relief and opened the Ethiopia office in 1975. Relief, rehabilitation and small community development projects dominated the decade that followed. During the 1984/85 drought, World Vision Ethiopia participated in a massive relief operation that saved the lives of millions of people.

Summary

The Finance Officer, under the guidance and supervision of finance and admin coordinator, will be responsible for all aspects of financial management of RFSA, ensuring compliance with USAID/BHA regulations and World Vision internal policies and procedures. S/he will assist the finance team in annual budget preparation and submission of donor and government reports by the deadlines as per FFR procedures. The post holder manages financial activities including; recording transactions in the system; cash payments to vendors and staff take place timely; review business and travel advance requests to ensure timely payment and settlement; provide an updated report of cash to ensure timely monthly cash transfer from National Office.

Major Responsibility

Budget Preparation

• Assist the regional office in preparation of support costs budgets
• Works with the Finance and admin coordinator in RFSA budget preparation, expenditure management and cash flow analysis in accordance with WV Finance Manual and donor regulations
• Develop budget projection to execute expenses within the budget spending plan for each RFSA unit (Program, M&E, Food Assistance, Tigray Regional team, etc) on monthly basis
• Supports the finance team in pipeline analysis, including tracking of accruals, commitments and updating Zonal/Woreda expenditures on the monthly basis

• Assists budget holders in proper T-coding and tracking

Liquidity control and cash balance management

• Provides an updated report of cash balances to ensure timely cash replenishment for RFSA woreda office
• Ensures received funds are recorded, deposited and the deposit vouchers are raised for approval and filling, and bank charges are booked accordingly
• Ensures cash payments to vendors and staff advances are on time and as per WVE internal control system
• Reviews business and travel advance requests to ensure timely settlement.

Reporting, Fiscal Accounting, Compliance and Accountability

• Prepares monthly FFR and ensure WV RFSA Field Financial Report is prepared in accordance with GAAP, Submitted to GC (FFR Database) as per Partnership Policy
•  Prepares bank reconciliations for all RFSA bank accounts for Finance and admin coordinator review to detect potential frauds and ensure high level of accuracy
• Assists in preparation of aging analysis of balance sheet account including monitoring of late balances
• Supports the finance team in year-end closing process to ensure that Financial Report and related schedules are prepared timely and accurately as per World Vision Partnership Calendar, government MoU with RFSA, and donor deadlines.

Coordination

• Coordinate internally with field logistics and procurement team, RFSA technical staff and other support staff to ensure timely information sharing, facilitate smooth relations, enhance compliance, integration and streamlining of financial transactions

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience : At least 3 years’ experience in NGO finance management funded by USG

Required Education, training, license, registration, and certification : University degree in Accounting, Finance, Business Administrations or related

Preferred Knowledge and Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
• Good verbal and written communication skills in English
• Knowledge of WV financial  policies and USAID/BHA regulations
• Knowledge of accounting principles financial systems budget/cash flow monitoring and internal accounting controls
• Experience with computerized accounting systems, preferably Sun Systems and Vision.
• Knowledge of government grant regulations and financial reporting requirements
• Ability to effectively work in a team

Travel and/or Work Environment Requirement: 20 % field travel