Position: Finance Officer – Payroll

– Term of Employment: Full time
– Duty Station: Addis Ababa
– Required Number: One
– Salary & Benefits: Competitive
– Application Deadline: August 01, 2021

ESSENTIAL DUTIES:
• Ensure efficient and timely processing and recording of transactions:
• Process all disbursement-related transactions, including check requests, periodic or recurring payment requests and standing instructions.
• Ensure timely and accurate processing of petty cash requests and reimbursements.
• Ensure timely and accurate processing of batched invoices.
• Ensure processing of cash collections, cheques, and bank transfers.
• Ensure complete and accurate financial records relating to financial transactions are being processed.

• Ensure timely and accurate payroll processing.
• Interface with HR and ERP HR Module/employee data module to ensure accurate and updated information on employees, contractors, and casual staff.
• Prepare regular management payroll reports.
• Prepare and process monthly payroll for employees, contractors, and casual staff and ensure payments are released timely and accurately.
• Process the payroll payment records on ERP.
• Respond to employee queries on the payroll.

• Ensure timely and accurate processing of treasury activities.
• Monitor, record, and report cash flow for the organization
• Ensure periodic bank records reconciliation.
• Ensure up-to-date fixed assets registers and inventory records.
• Ensure timely and accurate recording of transactions in General Ledger and ensure reconciliation.
• Ensure accurate coding of financial transactions.
• Process direct payment requests for donors and partners

• Ensure timely and accurate data management.
• Ensure management of ERP databases and hardcopy records.
• Assist in tracking and analyzing transactions, records, and financial statements.
• Support all audit-related query resolution and data provision.
• Maintain service and vendor records, and personnel records as applicable.
• Ensure data verification in transactions by ensuring complete supporting documentation for transactions, verifying and correcting records, and obtaining further information for incomplete supporting data.
• Maintain all up-to-date records in ERP as well as hardcopies ad mandated by compliance requirements.
• Address all information requests pertaining to the financials of ATA.

• Support the analysis and validation of budgeting and budget tracking.
• Conduct analyses and validate and review budgets periodically.
• Assist in the coordination of budget preparation and support in the preparation of regular and special budget reports.
• Execute periodic budget tracking and reporting activities.
• Perform other tasks as instructed by Finance Manager & or Sr Finance Officer.

Qualifications/Skills
REQUIRED QUALIFICATIONS:
• Bachelor’s degree in Finance or Accounting.
• At least five years of experience working as a finance officer with experience in payroll, transaction processing, reporting, planning, and/or budgeting functions.
• Experience and proficiency in working with ERP systems, preferably Agresso.
• Advanced skills in Microsoft Office (including Excel) is a must.
• Ability to work in a team environment.
• Ability to work independently to meet deadlines in a fast-paced environment.
• Fluency in English and Amharic and other Ethiopian languages is highly desired.