Main Purpose of Job:

The Finance Officer main purpose of job is to handle all financial transaction of the assigned cluster office

Duties and responsibilities

• Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management.
• Follow up the adherence of internal policies and procedures and donors’ rules and regulations at assigned project offices.
• Engage in proper documentation (appropriate numbering, PAID stamp, Labeling the box file, etc.) of the project office financial documents.
• Assist program staff in managing the project budgets and support them to build systems and processes on financial skill to reduce risks.
• Review the status of all sub-grants by activity and overall grant budget and propose ideas where necessary for the request of revision, extension, or any appropriate action accordingly.
• Maintain grant records, compile, submit monthly, quarterly, and annual financial reports, including the status of VAT receivables, and updated budget records in the system with all revisions made on the grant.
• Follow up the implementation of review feedback and timely report to immediate supervisor for unresolved issues.
• Follow up on balance sheet accounts clearance of the respective projects and prepare aging analysis for timely action
• Review all project offices monthly bank accounts reconciliations and bring to the attention of immediate supervisor for long outstanding reconciling items.
• Follow the implementation of internal controls over cash management at project offices.
• Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with Project guidelines and regulations
• Verify that appropriate segregation of duties exists to ensure effective support of the field office and to protect the integrity of the country office finance
• Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Project’s policies and procedures and donors’ grants and contracts requirements
• Oversee sub-grant monitoring and compliance including organizational assessments, review of financial reports/ advance requests, and financial tracking; develop sub-grant monitoring plans; perform and document compliance visits;
• Recommend and revise finance guidelines in order that they adhere to JHU and donor requirements
• Conduct risk analysis and trends, and recommend proper financial controls are in place
• Coordinate with the functional units (Finance, HR, Administration, Supply Chain and IT Solutions) to provide support on cost-effectiveness, efficiency and compliance with the SCI policy and standards
• Work closely with cluster manager and Senior Finance Manager.

Reports To: Cluster Manager/Snr. Finance Manager

Duration of Employment: 1 year with possible extension

Job Requirements

Desired Qualification and Experience

• Bachelor’s degree in finance, or another relevant field
• Minimum 6 years’ experience managing finance for funded projects; in-depth knowledge of field financial management rules and regulations
• Proven ability to prepare budgets and donor financial reports
• Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations
• Experience as a coach/mentor to train staff and develop the financial skills of colleagues
• Excellent oral and written communication skills in English