The Save the Children Fund, commonly known as Save the Children, was established in the United Kingdom in 1919 to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts. After passing a century, which it celebrated in 2019, it is now a global movement made up of 29 national member organizations which work in 120 countries.

ROLE PURPOSE:

Responsible for the process of financial payments, documents review, verification and input and posting into GLACOS; is expected to input and post transactions and validate and post   field office GLACOS (general ledger offline spread sheet) and CAPCOS (Cash Accounting & Petty Cash Offline Solution); ensures that all transactions are authorized by the woredas program, coordinator; ensure transactions comply with the donor requirements; host country tax regulation and are complete documentation.

SCOPE OF ROLE: 

Reports to: Finance Coordinator 

Dimensions: Save the Children works in all regions of Ethiopia with a current staff complement of approximately 1900 and current expenditure of approximately $190090+ million each year.

Staff directly reporting to this post: Finance Assistant 

KEY AREAS OF ACCOUNTABILITY:

• Responsible for various payments of check/cash, and cash collections; register on the GLACOS and bank register book of the Bare-office;
• Ensure that the proper utilization of petty cash fund and replenishment; Collection  and review of petty cash vouchers, record on the GLACOS register,
• Ensure that all recorded transactions are authorized by the by FOM or budget holder or the respective program coordinator as per the budget authority level; comply with the donor requirements; have complete documentation;  and ensure all recorded transactions comply with the country tax regulation;
• Responsible for the process of financial documents review, verification and input to be posted  into Agresso;
• originals of all finance documents should be KEPT PROPERLY & SCANNED AT FIELD OFFICE LEVEL with copies kept at the FIELD-office as necessary
• Ensures that all floats and advances issued are authorized and they are in line with SCI guidelines; responsible for advances follow up for in time settlement and report receivables and payables for the Dollo field office regularly,
• Ensures that all accounting adjustment journals and recharges in GLACOS and have appropriate supporting documentation, accurately referenced and approved by the FIELD-office manager/program manager/PROGRAM coordinator;
• Certifies all payments are initiated by an appropriate source document and accurately coded;
• Verifies completeness of documentation in relation to policies, internal control and authorizations related to payments and submits for review and checking by Finance Coordinator;
• Applies all regulations and laws and any statutory requirements of deductions of income tax, Withholding tax, pension fund and any approved debt or commitment in computation of payments.
• Makes sure purchasing procedures are respected, and that expenditures and purchase requisition made are correctly coded with account codes, funding source and Program code;
• Responsible for the administration of pension fund and any other staff benefit for SCI entitled for the FIELD-office employees,
• Prepares detail monthly payroll tax, pension fund balance schedule and reconcile with the system general ledger balance timely settlement of government obligations.
• As per SCI HR policy, prepares final payments for employees leaving the organization and advice Country office finance department on computation of benefit and terminal payments.
• Maintains and updates payroll file of each staff and monthly payroll information for review and verification by supervisor.
• Clears all back-logs of staff salary and benefits related issues.
• Support FO finance coordinator and performs other related tasks as required.
• Other assignment provided by line managers.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency.

In order to be successful, you will bring/have:

QUALIFICATIONS AND EXPERIENCE

• Academic Qualification-College Diploma or Bachelor Degree in Accounting
• Work Experience- 4 years for relevant experience for Diploma holder or 2years for bachelor’s degree holder
• Special Training-Computer literate/KNOW HOW ON EXCEL
• Other Requirements
• Excellent interpersonal, communication and presentation skills;
• Fluency in English, both verbal and written,
• Commitment to Save the Children values.