Vacancy Announcement # 172/2022

GIZ Country Office

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a German implementing organization that provides services worldwide in the field of international cooperation for sustainable development. We work to shape a future worth living in over 120 countries around the world.

The GIZ Office in Addis Ababa oversees projects in Ethiopia and Djibouti where GIZ works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the German Federal Ministry of Nutrition and Agriculture (BMEL), and other commissioning parties.

The finance department of the GIZ Country office in Addis Ababa ensures that all financial transactions are executed and reported timely, correctly, and according to GIZ’s rules and regulations. It is also responsible for insuring smooth fund flow from the GIZ country office to programs and projects. The department oversees handling the opening, closing, and signatory adjustment of bank accounts. It also liaises with HQ and recipients of financial agreements concluded in Germany in terms of effecting installment payments, follow-up settlements, and reporting to headquarters.

The Finance department is looking for an intern who has a finance educational background.

Contract duration: Until May 31/2023

Place of Work: Addis Ababa

Responsibilities

• Supports in the Internal coordination functions within the Finance Department.
• Effectively coordinating with the staff of the finance team
• Supports in Accounting and administrative activities.

Tasks:

• Ensure that the VAT receivables follow-up database shows up-to-date information.
• Prepare internal transaction or adjustment vouchers for settling advances and correcting wrong bookings, whenever necessary
• Ensure that processed vouchers are all invalidated and labeled according to GIZ’s regulation before sending them to Archive or Projects.
• Support in the scanning process of accounting documents.
• Update and digitalize the bank operation signatories list of the projects and office.
• Prepare Payment Vouchers for travel claims, Security reimbursement.
• Support in preparation of internal transaction voucher for ticket settlement

Internal control

• Complies with GIZ Process and Rules and the GIZ Ethiopia National Personnel Policy
• Supports the provision of required vouchers during audits in the Country’s Office

General services/Other duties

• Return office payment vouchers intact after using them for reference to the archive.
• Perform other duties and tasks, as assigned by the Team Leader, whenever necessary