Tasks to Accomplish

• Keep track/recodes of all equipment assigned to the staff in the CECOE office. And for other activities such as ESR.
• Provide the arrangements for required events in hotels like workshops, trainings, meetings, receptions, etc. in the framework of Danish Irish fund of CECOE/ECES projects.
• Arrange for transportation for activities: Flight or ground travel in the framework of Danish Irish fund of CECOE/ECES projects.
• Follow up on the real cost reimbursement for the selected 4 CSOs to directly deliver activities on Voter Education.
• Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures.
• Custodian of petty cash for office expenditures; collect funds, make disbursements duly authorized and maintain cash ledger in line with the prevailing instructions and posting of transactions in SAP.
• Provide general logistic support such as photocopying and scanning documents, taking care of vouchers
• Maintain an efficient filing system for vouchers/financial documentation/receipts and ensure their timely filing in chronological order.
• Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
• Provide accurate financial tracking and record keeping of the daily projects’ financial activities.
• Maintain a financial reporting system for the on-going projects so that project commitments and expenditures are tracked according to ECES standards.
• Following up on clearance of advance payments.
• Maintain an efficient filing system of all logistics and procurement supporting documents.
• Ensure that all procurement made by CECOE/ECES is properly documented; copies of vouchers for payments and other supportive documents should be accurately filed and originals sent to Tunis procurement Unit.
• Send original logbook to Procurement unit on monthly basis to ECES; monitor the usage of CECOE vehicle and report on regular basis to on fuel consumption and assigned trips

Type of Appointment: Special Short-Term contract; 3 months

Estimated Start Date: ASAP

Requirements:

• University Degree in Finance and/or accounting.
• Work experience of minimum 2 years: working with CSOs and INGOs
• Fluency in English and Amharic. Other Languages are an asset.
• Mastery of Microsoft office tools (excel, word etc..)
• Ability to travel within the country