The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organisation that promotes children’s rights, provides relief and helps support children in developing countries.

ROLE PURPOSE:

Responsible for the administration of VAT (both USAID and non-USAID), transfer of pension fund to bank account, Prepares detail monthly payroll tax schedule and settles government obligations timely

SCOPE OF ROLE:

Reports to: Finance manager

Staff directly reporting to this post: N/A

Dotted line relationship: – Accounting, reporting, Procurement, Field office Finance team

Functional relationship: Award, Budget Holders, Filed Finance team

KEY AREAS OF ACCOUNTABILITY:

• Responsible for the administration of USAID VAT and Non USAID VAT, and pension fund
• Prepare monthly VAT schedule for claim to USAID and follow up VAT receivable balance and responsible for reconciliation of VAT.
• Prepare monthly Non USAID VAT schedule for claim to Revenue office
• Responsible for regular reconciliation of VAT both USAID and Non USAID VAT receivables
• Handling the offline VAT register sheet for all short term awards and timely claim
• Reclassification of rejected VAT balance to respective awards (Source of Fund) before the ward expire date.
• Regular communication with field offices finance team for timely submission of VAT supporting documents
• Coach and train finance team on the VAT essential invoice requirements and VAT new directives
• Timely VAT claim to USAID and Revenue Office
• Prepare accurate VAT reports for Award and Members
• Ensure safe filing of VAT documents, both in soft copy and hard copy for further reference.
• Prepares monthly pension fund schedule and arranges fund transfer to designated government bank account
• Ensure Income Taxes, Pension and Withholding taxes are reduced from all salaries, relevant benefits and suppliers/consultants and paid to Revenue offices according to government legislation requirements
• Responsible for the reconciliation of pension fund balance at the agency with the depositing agency.
• Prepares detail monthly payroll tax schedule and reconcile with Agresso system general ledger balance timely settlement of government obligations and ensure a reminder is sent to all field offices and Sub offices monthly for any outstanding Pension fund and tax

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• BA Degree in Accounting or related fields
• 5 years of work experience as VAT designated Person in a Private Companies, Construction and share companies.
• Negotiation Skill in dealing VAT issues with Small and Higher Tax Payers Revenue branches
• Knowledge and experience of the new tax online system
• Knowledge of VAT proclamation and Directives
• Advanced Excel sheet skill is required
• Fluency in English, both verbal and written,
• Teams, in the event of emergencies
• Commitment to Save the Children values