Save the Children is the world’s leading independent organisation for children. We work in around 120 countries. Our vision is to live in a world in which every child attains the right to survival, protection, development and participation.

KEY AREAS OF ACCOUNTABILITY:

• Ensure financial rules, policy and regulation, both internally and externally are followed.
• Oversee, monitor and ensure monthly and annual closing are done correctly and timely.
• Lead project BVA review before and after hard close.
• Ensure Budget vs Actual is monitored and communicated with relevant budget holders and the related stakeholders to address the gaps.
• Provide for Field office Manager and Budget holders regular monthly financial analysis, highlighting overall challenges and opportunities.
• Liaison with Budget holders for forecasting and budgeting.
• Monitoring of technical quality of transactions and filing in field offices through regular visits.
• Support proposal budget development and realignment requests.
• Prepare donor & member report according to their requirement, work closely with Award management and ensure timely submission.
• Ensure internal control is in place for all assets, funds, equipment, property, and facilities and compliance to financial and organization policy.
• Ensure correct level of budget authority exists within area/field.
• Ensure that all required support is provided promptly according to the organization policy, working closely with.
• Finance training for staff in the field and partners as necessary.
• Support Finance Manager to maintain billing/claim to SCI member and/or donors
• Maintain assigned balance sheet account(s).
• Support internal and external audit.
• Checking and certify the Purchase Request (Burn rate, DEA & NTC codes)
• Daily review and posting of transactions using Agresso Account Payable (AP) module.
• Ensure that Agresso transactions are posted with meaning full & precise description
• Ensures that all transaction as minimum meet the following basic controls
• All recorded transactions are authorised by designated manager or BH
• All recorded transactions comply with the donor requirements
• All recorded transactions have complete documentation
• All recorded transactions comply with host country tax regulation
• Ensures that posted documents are properly listed and forwarded to documentation and archive unit
• Ensures that all transaction is properly referenced in Agresso have clear audit trail to pick a transaction from Agresso and trace it back to the supporting documentation,
• Work as a focal person the printing and availability of all SCI standard Vouchers/forms in CO and Field offices (Bank payment, Petty cash, Cash receipt, Withholding tax).
• Ensure custody and safety of cash and other related CPO, cheques and telegraphic letters. Weekly and monthly cash counts including surprise cash count
• Follow up Staff travel, and programme advances are cleared on time
• Ensure advance settlements are booked to the appropriate staff analysis ID and reconciled against the individual advance.
• Follow up outstanding cheques are cleared in the subsequent month
• Update daily cashbook on the share folder and Payment tracker consistently
• Ensure bank and cash transactions matched with the Agresso ledger and take corrective action to adjust before the soft close.
• Responsible to book the local income with clear source of income code and supporting documents.
• Monthly Review and posting Addis Guest house recharges with relevant code and supporting document.
• Substantiate financial transactions by auditing documents.
• Maintain customer confidence and protect operation by keeping financial information confidential
• Accomplishes the results by performing the duty.
• Contributes to team efforts by accomplishing related results as needed.
• Advises and share concerns to Head of Treasury & Disbursement for any deviation or irregularities
• Maintains the quality & integrity of all data entry in Agresso.
• Be the point person for all data review and posting
• Provides other ad-hoc financial information and reports as required by the Head of Treasury and Disbursement and Finance manager
• Performs another related task as required

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Academic Qualification- Bachelor degree from recognized University in Accounting or Finance.
• 5 years of related experience, out of which 3 years’ experience directly related to the post.
• Save the Children accounting system, particularly Agresso System knowledge is mandatory
• Familiar with Save the Children Coding structure

Other Requirements Knowledge of local laws of the country

• Attention to details, Deadline oriented, Time management and data entry
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Fluency in English, both verbal and written, preferred
• Commitment to Save the Children values
• Teams, in the event of emergencies
• Excellent analytical skills–the ability to Analyse complex financial data and design and produce effective management information.
• Substantial experience and knowledge of effective financial and budgetary control.
• Excellent understanding of financial systems and procedures.
• Excellent experience of computerized accounts packages, Excel, PowerPoint and Word
• Experience of general administration work.
• Experience of managing and conducting audits.
• Ability to manage a complex and diverse workload and to work with tight deadlines.
• Ability to motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Understanding of Save the Children’s vision and mission and a commitment to its values.