The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organisation that promotes children’s rights, provides relief and helps support children in developing countries.

ROLE PURPOSE:  

The purpose of the Finance Assistant position will assist the finance officers and coordinators to carry out activities in finance including petty cash management. She/he will assist with quality control, financial reporting and monitoring. The role holder will also provide assistance in ensuring appropriate systems and procedures (petty cash management, vendor payments, workshop/training payments and other related to financial management) are in place to properly disburse, record, which are cost effective, timely, have proper internal controls and comply with SCI internal policy procedure.

SCOPE OF ROLE:

Reports to: Finance Manager

Staff Directly Reporting to this Post:  – Non

Dotted line Relationship-Accounting Reporting, Logistics (Procurement)

Functional relationship–  HR, Logistics and Budget holders

Job specific roles and responsibilities

• Collect funds and makes various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy
• Ensures that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
• Ensures safe security of cash and other related checks and CPOs in the office and initiate weekly and monthly cash counts, including spot counts;
• Always keeps cash, checks, and CPOs in the safe deposit box as per the regulation of SCI
• Maintains petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by treasury manager and approved by delegated SMT
• Prepares receipt vouchers and collects cash and/or cheque from various sources and organizations and deposits to SCI bank account within three days
• Prepares receipt vouchers and collects refunds for personal telephone, faxes and vehicle use
• Ensures weekly and monthly cash count is done and the count sheet forwarded to Head of Treasury and Disbursement.
• Reconciles cash accounts with financial documents and updates the cash book regularly
• Prepare General Ledger and Cash Offline Spread sheet (GLACOS) for all transactions that has to be reviewed and posted by the Finance Coordinator.
• Reviewing and reconciling working and travel advance on daily bases
• Fill the gap of the finance officer’s role while on leave
• Performs all other duties related to the position

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and SCI EtCO accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition

• Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity

• Honest, encourages openness and transparency

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES

QUALIFICATION

• BA degree in accounting or equivalent combination of education and work experience

EXPEREINCE

• Minimum 3 years of relevant experience,
• Computer knowledge in MS Office (Excel, Word, Outlook)
• Knowhow of different Accounting Software’s
• Experience in handling petty cash is required for this role.

KNOWLEDGE SKILLS AND ABILITY

• Strong training skill

• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Commitment to Save the Children values
• Teams, in the event of emergencies

COMPETENCIES  

SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.

Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.

• Engaging (align with Collaboration, Creativity,  
• Networking: Builds and use sustainable relationship to support the work of save the children
• Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.