Scope:

Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.

Major Responsibilities: 

• Perform all Financial duties in line with IRC Program, Personnel & Finance Regulations
• Keep well organized Book of Accounts at the Field Office in accordance to the Finance Manual.
• Keep filing systems in which documents could be readily available and easily traced to.
• Undertake all financial duties with at most care and with persistent effort.
• Give attention to detailed accuracy and neatness in documentation.
• Ensure the correctness of Documents, amounts, dates, signature, etc…
• Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.
• Operates the petty cash and cash in office Funds by holding the authorized level of cash.
• Ensure the availability of petty cash in safe at all times and replenish it timely.
• Keep safe box cashes as per regulation.
• Journalize Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.
• Assist Program Staff, drivers and any other staff who seek guidance in filling out forms.
• Assist and cooperate with all IRC Finance and supply chain team in all their requirements.
• Intact deposit all cash collections
• Prepares check and effect payments after approval from the designated official.
• Records all cash in office, petty cash and bank transactions on excel format using the correct codes and forward to Finance Officer for review.
• Keeping all used and unused finance vouchers in a safe place.
• Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
• Prepare cash transfer request and submit for Finance Officer/Manager for review.
• Track the status of personal advances and ensures their timely settlement.
• Assist the Finance Officer/ Manager in preparation of the monthly report.
• Carries out cash count at the end of every week and at any interval as per the IRC policy.
• Reconcile cash balance per records with the result of cash count.
• Make sure taxes and any other liabilities paid timely.
• Keep filing systems in which documents could be readily available and easily traced to.
• Make sure each month financial documents copies are remain in the field office and filed before document send to Addis.
• Give attention to detailed accuracy and neatness in documentation.
• Perform financial duties in line with IRC Program, Personnel & Finance Regulations.
• Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.
• Prepare any finance related outgoing letters.
• Replace Finance Officer in his absence.
• Responsible to Scan finance payment documents every day.
• Do all tasks assigned by the Finance Officer and Finance Manager.

Minimum Qualifications:

Qualifications

• Diploma in Accounting and minimum of 3 years relevant experience or B.A Degree in Accounting 1-year relevant experience.
• Excellent Operating skill of Excel and Word is required.
• Knowledge of Sun Accounting system and/or other accounting software is advantageous.
• Ability to communicate well in English.
• Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail.

Skills Required

• Basic computer knowledge in word, excel and internet operation.
• NGO experience is a plus.
• Ability to work under pressure.

Language Skills: Knowledge of local language is advantageous.