Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Scope:

Under the direct supervision of the finance officer, the finance assistant handles all archive work, government all Invoice reporting, and handle cash payments, cash collections, and cheque payments when delegated to cover the task.

Goal 1: – conduct data entry work for Inland revenue authority per their standard templet monthly and submit the report for finance officer for further review before sharing for respective organization, Assist the finance team in doing USG periodical VAT report

• Record all IRC purchase/service paid invoices per the standard sheet Inland revenue authority provided for IRC
• Ensure the government invoice report has done as per the templet in considering the Invoice has Tin#, company name, supplier address
• Make sure all invoices are readily available and communicate the respective Addis and field staff for missed invoices
• Rearranging filing if the original filing is misplaced while compiled at field level.
• Ensure USG VAT reporting periodically when supervisor assign to do the task

Goal 2: -Record bank ledger, petty cash, cash in office, and accruals per the standard sheet when assigned staffs take leave

• Record bank, petty cash, cash in office, and accrual JV per the standard format and submit before the due date for finance officer review
• Validate all recorded JV using the SUN system to avoid error in the report (always error free JV are expected)
• Deposit unpaid cash remaining at safe box & cash collections from different suppliers and staffs to Bank
• Prepares check payment for suppliers after immediate delivery of approved document and give conformation for Oromiya international bank and commercial bank of Ethiopia for check prepared
• Ensure all supporting document (Cash invoice, delivery report, purchase order and PR) before check payment

Goal 3: -Arrange financial documents in an accessible & well-organized manner consistently at the end of the 1st and 2nd half report. And follow-up of IRC format availability and dispatch to the field office

• Arranging documents for all field offices & Addis in a traceable manner & sequential label twice a month.
• Scanning, copying documents Addis document twice in a month
• Compile all field office and Addis office scanned document on BOX drive in a traceable manner
• Put paid stamps for documents missed from cash room
• Ensure if any supporting document/paid stamp remaining while preparing government invoice reporting and report for the finance officer for further follow-up and timely action
• Maintain the adequate number of IRC internal pads to maintain regular finance process
• Dispatch IRC formats to every field offices by considering adequate number and process the printing of pads after analyzing the remain number in liaison with SC and legal advisor to get printing permit from CHSA and inland revenue authorities

Goal 4: – Follow up timely submission of field financial documents and report to the field offices if any missed documents twice every month

•  Ensuring the arrivals of all field finance documents twice a month.
• Ensuring all field documents being stored in the archive twice a month.
• To ensure all filed documents are labeled and stamped monthly.

Goal 5: – Arrange and avail finance documents during IRC’s Internal /external auditing

•  Pulling out documents during audit time by referring to the invoice number and using the SUN system to retrieve the original invoice
• returns all financial documents to their original places after completion of the audit.
• Pulling out documents for all finance staff as it is needed for further verification by staffs.
• Request purchase order for new shelfs when the existing shelfs are occupied
• Arrange labors to move old fiscal year document to main archive office to avail space for current period.

• Diploma accounting with 2 years or Degree in accounting with zero year experience.
• Knowledge in operating excel & word is advantageous.
• The candidate shall have good communication skill.
• S/he must be committed and willing to works under stress environment and should perform tasks independently