POSITION: FINANCE AND ADMINISTRATION OFFICER
DURATION: Contract, Part-time
HOURS: 3 days a week (21 hours)
LOCATION: Head Office,Addis Ababa
PAYMENT: Negotiable
POTENTIAL START DATE: Immediate
APPLICATION DEADLINE: July 09, 2021
(Females are prioritized)

Essential responsibilities:

 Develop long-term financial model and regularly financial performances of the organization
 Play a critical role on leadership team, ensuring cost effectiveness and efficiency in delivery of our
financial strategy
 Advise and guide Senior Leadership Team and Board members on financial and organizational
effectiveness;
 Creating and updating spreadsheets of daily transactions, Managing accounts receivable and payable
reviewing and processing reimbursements.

Financial Reporting:

 Consistently analyze financial data and present reports in an accurate and timely manner; clearly
communicate monthly, quarterly and annual financial statements; monitor progress, prepare financial
outlooks and financial forecasts and keep CEO and Executive board members of any changes;
 Prepare project budgets and financial reports for international funders;
 Prepare financial analysis for contract negotiations; and
 Support the CEO and Director of Operations and Administration and in engaging the Board’s
Sustainability Committee around issues and trends in accounting and Inside NGO finances.

Financial Controls:

 Ensure all compliance practices are implemented based on up to date regulations;
 Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP
standards and regulatory requirements;
 Coordinate all audit activity and prepare detailed audit schedules;
 Create and maintain finance manuals and other working documents as needed to ensure staff adhere to
recommended practices and procedures;
 Provide oversight on credit card reconciliation, employee expense reports, cash control, and oversee
payroll tax compliance with Paychex; and
 Utilize current transactional and financial systems and make recommendations for ongoing
improvements in functionality as required.

Budgets, Cash Flow Management and Controls:

 Manage the annual budget process, providing guidance and support to Program Directors and other
team members where needed;
 Maintain internal control and safeguards for receipt of revenue, costs and program budgets and actual
expenses;
 Develop documentation of procedures and recommendations for process improvements;
 Monitor investment portfolio as appropriate and bank balance positions during the course of the year;
 Manage organizational cash flow forecasting in partnership with CEO and Director of Operations and
Administration;
 Prepare payroll monthly; and
 Review balance sheet and income statements for accuracy.

People Management & Project Involvement:

• Continuously collaborate with Directors to assess the financial efficacy of program operations;
 Strong people management skills; ability to manage team members and work collaboratively across the
organization.
 Support strategic and annual planning and participate in a wide variety of special projects, reports and
initiatives as required.
Educational Background
 An accountant graduated from an accredited Institution.

Required Skill & Experience:

 Preferred- ≥5 years’ Experience & Experience working in association/ related CSO.
 Strong experience managing reporting, budget development and analysis, general ledger, accounts
payable, accounts payable and receivable, payroll, income tax and banking.
 Advanced knowledge utilizing and maintaining accounting and tax systems.
 Proactive, hands-on strategic thinker who is comfortable working in partnership with senior leaders;
 Excellent written and communication skills;
 Keen analytic, organization and problem solving skills; experience in effectively communicating key data,
including presentations to senior management
 Ability to translate financial concepts to individuals at all levels in the organization – including non-
finance employees;
 Ability to work in a fast paced, team environment with rapidly changing priorities;
 Well organized, logical thinking decision-maker with an analytical, detailed approach to researching and
problem solving.