Tasks and work description:

• Prepare and adjust formats for collecting data, spreadsheets, and reports
• Ensure all formats are filled out correctly and submitted at the office in time
• Ensure Administrative Assistant records data correctly, build in control systems to ensure accuracy
• Maintain a clear and simple archiving structure on all computers; Train and regularly check office staff to ensure all data is at a logical location and with the correct naming
• Ensure all electronics are running and in good condition; Computers, internet, phone and VAT-machine
• Ensure bonus and attendance data is always being cross checked and verified
• Maintain a clear and simple archiving structure for all hard copy documents
• Ensure the office looks clean and organized
• Work closely with Lawyer and Farm Manager to deal with law suits
• Advice Farm Manager on legal issues
• Prepare contract agreements for all employees
• Renew employment contracts in time according to agreed period by email between Farm Manager and Ecuador Head Office
• Negotiate and prepare contract agreements for all Wolisso-based external parties who offer their services to the farm
• Ensure all prepared legal documents are in accordance with the Ethiopian Labor Law
• Ensure all legal documents can only be signed by Farm Manager
• Setup HR-policy together with Farm Manager. Follow up on execution of this policy
• Proactively take measurements to decrease employees absence and sick leave
• Assist Farm Management and Supervisors in resolving labor related issues
• Prepare monthly payroll and send by email to Addis Office
• Work with Supervisor Security to recruit qualified candidates for vacant worker-positions in the farm
• Work with Wolisso labor office and post job vacancies on announcement board in Wolisso to recruit qualified candidates for vacant staff-positions in the farm
• Annually evaluate Supervisor Security and Assistants together with Farm Manager
• Arrange staff transport together with Supervisor Security. Ensure pick up is in time as per farm request
• Represent the Farm when asking support from local government institutions
• Lead project for obtaining Code of practice; first bronze-, then silver-level
• Ensure Medical Assistant executes health and safety checks and training
• Request Addis Office for payments for all Wolisso creditors by email using file ‘AFF payment request’
• Execute payments

Requirements

Qualifications/ Experience

• Bachelor Degree related to Business Administration and/or Plant Science
• More than 3 years’ experience in Farm Management

Skills

• Excellent English
• Organized
• Analytical
• Precise
• Team player
• Good communicator