Executive Secretary Responsibility:

• Coordinate meetings arrangements and/or conferences as assigned.
• Perform general office duties such as ordering supplies, maintaining records, management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Collect receivables (money) from sponsors and members and deposit same in the society’s bank account.
• Sponsorship solicitation whenever there is a conference from institutional members and/or developmental partners
• Take care of other duties assigned by the board and the Executive Manager

JOB REQUIREMENT

Executive Secretary Requirements:

• BA. Degree/Diploma in business administration, accounting, management or equivalent social science field of study
• Thorough understanding of clerical and secretarial principles.
• Ability to work under pressure and meet deadlines.
• Proficient in Microsoft Office and e-mail correspondence

Experience: Minimum 2 years of experience for Degree or 4 years for Diploma

Personal Traits:

• Energetic, focused and organized
• A reliable person with integrity to follow the rules of conduct of the association
• High communication skill and attention to detail