Role Purpose

Plan international Ethiopia is looking for a project manager for both Amhara conflict responses funded by DRA Ethiopia Joint Response. This position will be a part of Education and WASH initiative to contribute for conflict affected and other triggering factors for host and IDP communities to respond to and recovery opportunities for pre-primary and primary school aged IDPs, women and men, and host community children and parts of the community impacted by conflict and other factors

This position holder would be responsible for assessment, response analysis, design and implementation of the education components of the project. S/he is required to co-ordinate intervention activities and collaborative work with other Emergency Response team members and Plan staff, specifically with project management, WASH, health and other relevant technical sectors. The project manager should have active role in technical co-ordination, facilitation of interventions, creating joint platforms for collaborative work and information sharing as well as advocacy with the country specific clusters including Education, WASH, and with other technical agencies and stakeholders relevant to the sector.

DIMENSIONS OF ROLE

The project manager is responsible for the overall management of project implementation and progress of activities as per the project plan, budget, logical framework and contractual compliance obligations. He/she will oversee and ensure that implementing partners and field level teams have the required level of support, guidance, and information in order to implement the project with high standard, coordinating and communicating effectively with the Education in Emergency, and WASH teams ,follow up and support as required. He/ she shall work closely with implementing partner project technical staffs to ensure provision of technical oversight and support for the country team to utilize evidence based, best practice approaches and methodologies in project programming, drawing on the collective experience, capacity, approaches and methodologies.

The project manager shall also be responsible for effective communication of project progress, issues arising and proposed solutions to the sectorial team of PiE and the partner. She/he will be responsible for consolidating all financial and narrative reports from the implementing partner, after conducting a surface review, and submitting the consolidated reports to the Education in Emergency Lead.

KEY END RESULTS AND TYPICAL RESPONSIBILITIES

• Manage and facilitate key project governance mechanisms at country level and design and manage effective communication channels.
• Lead on joint planning with implementing partners with regard to the implementation of activities and corresponding expenditure of funds, as per Detailed Implementation Plan provided by PMU.
• In coordination with the EiE team at the Country Office, develop and manage a risk register for the project.
• Provides adequate technical support DRA project to Program Areas of PIE and partner Organization of the project areas.
• Lead and facilitate evidence based best experience/practice sharing of methodologies and approaches to Education, and WASH programming as an input to detailed activity design/ implementation planning and on an ongoing basis as needed.
• Ensure logic and coherence between financial and narrative reports, and to identify any changes to the description, timeframe of implementation and/or budget of activities and expenses.
• Timely report any changes made to the description, timeframe of implementation and/or budget of activities and expenses to EiE lead/team.
• Facilitate and ensures that financial commitments of the funding agent are timely released, transferred to the Partner and Program Area Offices and used as per commitments;
• Document, share lessons learnt on the impacts and best practices of the project; and ensure effective communication and information sharing for scaling up of the project’s outcomes/impacts Prepare and compile case studies, best practices, proceedings, etc., and submit to concerned bodies as deemed required;
• Oversee the successful implementation of project baseline, mid-term and end-line assessments/ evaluations and ensure lessons learnt feed into project adjustments.
• Oversee successful project close out, including disposal of assets and equipment, financial reconciliations, and sustainability and continuity planning for services and program activities.
• Engage in capacity building of project staffs and partners in monitoring and evaluation activities, and donor’s compliance management issues.
• Represents PIE and participates in experience sharing and related forums on matters related this project.
•  Performs other related duties and responsibilities of the department as assigned by the EiE Thematic Lead.

DEALING WITH PROBLEMS

• Systematic approach is needed to deal with child rights and follows up innovative approaches of working with civic organizations to empower them to promote and advocate child rights.
• The post holder has to closely consult and also get approval from line manager or senior management of the organization while embarking on issues related to rights.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Knowledge & Experience

• MA/BA Degree in Education, Sociology, Social Work, and other related disciplines.
• Eight (8) years’ experience in which five (3) years minimum experience in Program/ Project management of NGOs, including in consortium programs.
• Experience in managing consortiums as well as multisectoral projects.
• Knowledge of evidence based, best practice programming and standards for Emergency responses.

Skills

• Strong facilitation, negotiation, communication and representation skills.
• Strong leadership and management skills.
• Skills in monitoring, evaluation, learning and reporting.
• Analytical skills.
• Excellent writing skills.
• Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/computer skills
• Fluency in English language is essential.

Behaviours

• Demonstrate clear respect to all and especially children and women without discrimination
• Aware of own strengths, weaknesses and pro-active in using feedback and self-development
• Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles
• Demonstrate honesty and transparency in holding self and others to account to deliver on agreed goals and Plan’s standards of behaviour
• Patient, able to improvise and remain responsive under pressure.
• Physical Environment and Demands
• Work both at the office and in the field.
• Frequent field visits. He/ She will spend at least 30% of his/ her time in the field in the context of monitoring and support to programme area team.

Competencies and values

• Respect, accountability, integrity, courage, excellence, building partnership, coaching, contributing to team success, leading through vision and values; negotiating, proactive problem solving, managing performance for success, facilitating change.
• Have positive attitude towards teamwork and collaboration with other team members
• Supportive and encouraging to others.
• Eager to be part of solution to any potential problem/challenge.
• Innovative and risk taking to achieve impact and broad scalable results.