6 Dec 2018

Deutsche Gesellschaft für Internationale Zusammenarbeit Gmbh Jobs in Ethiopia : Administrative Officer

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As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

 

Around the world, we have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions.

 

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards of transparency and accountability. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments also benefit from our services.

 

In Ethiopia, GIZ has been implementing development programmes on behalf of the German government for over 40 years together with our national partners. The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry. Other programmes e.g. enhance development of a sustainable textile sector and renewable energies in Ethiopia.

 

GIZ AU Office Ethiopia would like to recruit fulltime Administrative Officer as per the detail below: –

 

Position:                        Administrative Officer

Place of Work:             Addis Ababa

Application deadline:  December 15, 2018

Required Candidate:    One

 

Responsibilities

The administrative professional is responsible for

  • meeting the administrative needs of the office independently, with a minimum of intervention
  • ensuring that financial and administrative regulations are complied with
  • providing administrative services for the programme

 

The administrative professional performs the following tasks:

Coordination

The administrative professional

  • ensures that information is exchanged between project/programme staff, partners and other institutions;
  • accompanies the project/programme manager or other team members to meetings if necessary;
  • Liaises with GIZ country office in Ethiopia and other GIZ offices in Africa.

 

Administration

The administrative professional

  • helps update monthly, annual and multi-annual program budgets based on SAP data; It requires specific knowledge of finance and or accounting.
  • supports preparation and routinely monitors local contracts, requests for experts and consultants:
  • maintains data base on local subsidies and financial agreements with partner institutions in Ethiopia and monitors their reporting

 

 

  • is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules

§  provides input on administration & finance issues to the program’s results-based monitoring system.

 

 

 

Finance and accounting

The administrative professional

  • helps prepare programme budget planning
  • monitors income and expenditure of the program, monitors real accounts (payables, receivables) from the income and receivable monthly journal produced by GIZ Office and reports regularly to the program manager
  • prepares and performs voluntary and pre-audits with grant recipients.

 

Procurement and contract management

The administrative professional

§  prepares all documentation for contracting of consultants and consultancy firms and monitors consultant services

  • is responsible for compliance to O&R in respect of program management, correct application procedures and completeness of documentation on contracts and procurements made in Ethiopia

 

Other duties/additional tasks

The administrative professional

§  performs other duties and tasks at the request of management

Job Requirements

Required qualifications, competences and experience

  • University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
  • Minimum of 5 years’ professional experience in comparable position

 

Other knowledge, additional competences

  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of English language, ideally a knowledge of French or German
  • in-depth understanding of financial planning and accounting
  • broad experience of management and administration
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email: [email protected]

Note: -

The name of the position for which the application is made should be clearly marked on the subject line with the position title. Only short listed candidates will be contacted

Applications from qualified women are encouraged.






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