2 Jan 2019

Deutsche Gesellschaft für Internationale Zusammenarbeit (Giz) Gmbh Jobs in Ethiopia : Administrative Assistant

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As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives; and in Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on commission of the Ethiopian government and international donors.

 

The Strengthening Drought Resilience (SDR) support Programme of GIZ was initiated in 2013 as a response to the Ethiopian Government’s appeal to end drought emergencies. Thus, SDR Program is closely linked to the Country Programming Paper (CPP) to End Drought Emergencies in the Horn of Africa and anchored in the over-arching Growth and Transformation Plan (GTP). This programme is implemented under the Ethiopian Ministry of Agriculture and Livestock Resources (MoALR), the respective decentralised bureaus and the GIZ.

The SDR-Programme of GIZ supports the Ethiopian government’s endeavours to strengthen the drought resilience capacity of pastoralists and agro-pastoralists in selected pilot areas in Afar and Somali regions, by allowing them to adapt their livelihood system to a changing natural and socio-economic environment context in order to get a higher and more secured income.

For its SDR program activities, GIZ is looking, for an Administrative Assistant as per the detail below:

 

Position:                                Administrative Assistant

Place of Work:                      Addis Ababa

Required Candidate:            One

Application deadline:          January 15, 2019

 

Responsibilities:

·      Performing general clerical services

·      Assisting a specific administrative officer with his/her tasks as instructed

·      Assisting with filing documents in reference files in line with GIZ’s filing rules

 

Tasks:

·      Supports with HR tasks such as overview of trainings of SDR staff, mobile credit distribution, leave and sick days, provident funds, keeping organigram and security telephone cascade updated, organising job interviews within the SDR programme, administrative issues for SDR national staff such as GIZ IDs and email addresses

·      Supporting the SDR staff in any other office management duty needed, such as photocopying, scanning and scans documents as needed

·      Works according to GIZ rules and regulations, treats information confidentially, specifically in the areas of personnel and finance

·      Ensuring that tasks are carried out smoothly within the assigned area of responsibility

·      Performs other duties and tasks at the request of management

 

 

Competences:

·      Excellent working knowledge of ITC technologies (related software (word, excel, PowerPoint, phone, fax, email, the internet) and computer applications (e.g. MS Office)

·      Good self-organizational skill

·      Ability to work structured and maintain the overview in a complex environment

·      Ability to work independently and as part of a team

·      Ability to work under time pressure

·      Stress tolerance and patience

·      Discipline and punctuality

·      Meeting guests and visitors with a friendly demeanour

·      Maintaining confidentiality and observing data protection and associated guidelines where appropriate

Job Requirements

Qualifications and Experience:

·      Completion of a college education or similar

·      Certificate/diploma or similar qualification from a recognised college

·      At least 3-5 years professional experience in a comparable position

·      Very good spoken and written English and Amharic skills


How to Apply

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via Email: [email protected]

Note: -

The name of the position for which the application is made should be clearly marked on the subject line with the position title. Only short-listed candidates will be contacted

Applications from qualified women are encouraged.






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