Job Summary

Responsible for maintaining and safeguarding cash and fuel coupons, preparation of bank accounts and cash balance. He/she will be responsible for the project’s store in receiving and issuing materials as well as controlling bin cards to show proper balance.

Basic Responsibilities:

Key Result #1 – Payments processing

• Prepares checks for all authorized payments.
• Processes bank transfer and exchange of checks.

Key Result #2 – Cash collection processing and deposit

• Issues official receipts for all collections.
• Deposits daily cash collections intact into the bank the next working day.
• Records daily cash collections and payments and balances daily with cash on hand.

Key Result #3 – Safeguard cash/cash equivalents

• Maintains and safeguards cash and fuel coupons.
• Be responsible for the physical custody of petty cash funds and effects authorized small payments out of the fund.

Key Result #4 – Recording, documentation and maintain registers

• Maintains fuel coupon register and balances daily with coupons on hand.
• Prepares daily cash balances.
• Prepares uncollected checks status list every weekend.
• Be responsible to maintain complete financial documents for all payments made through cash office and inform timely to the respective person when there is a gap
• Put a “Replenished” stamp on completed petty cash payment documents.

SAFETY AND SECURITY RESPONSIBILITIES

• Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.
• Every FHE staff member has an obligation to learn and understand the security situation where they are located.
• Each FHE staff member should adhere to all pertinent policies concerning safety and security. This includes, but not limited to, personal safety, road safety, etc.
• He/she has a responsibility to become familiar to social, cultural and other associated features of their duty stations;
• Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.
• All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct;

GENDER RESPONSIBILITIES

• Be aware of the stereotypes about women’s and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.
• Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.
• Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve
• Within each project and department, discuss FH’s Gender & Diversity and Sexual
• Harassment and sexual exploitation Policies, so that all staff are conversant with them.
• Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisor.
• In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations

SAFEGUARDING POLICY

• FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

JOB LEVEL SPECIFICATIONS

• Full agreement with FH’s Christian foundation and beliefs as expressed in The
• Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure

Job Requirements

Academic qualification / Work experience- Minimum Diploma in Accounting with two Years’ experience preferably in a similar organization.

Essential Competencies:

• Computer literate
• Proficiency in English and basic knowledge of the local language