ABOUT LINK EDUCATION INTERNATIONAL

Link Education Ethiopia (LEE) is part of Link Education International (LEI), a family of not for profit organizations working together to transform education for children and communities across impoverished areas of Ethiopia, Malawi, Rwanda and Uganda. Since our foundation in 1995 we have worked in 3,000 schools and improved the lives of over 2,000,000 children through unique and effective school improvement models. We guide governments and educators to adopt low-cost solutions to improve learning and support for children, with a focus on literacy, numeracy and inclusion for the most marginalized children. Through a partnership delivery model which embeds piloting and learning within local systems, we influence changes to policy, practice and accountability on a national scale, and our interventions are regularly adapted and replicated by governments and NGOs in new countries and contexts. LEI, based in Edinburgh – Scotland, supports all project, M&E, fundraising, finance and governance activities in our four sub-Saharan partner countries.

JOB PURPOSE

The Cashier is responsible for the overall day to day cash and payment management of LEI Soddo Field Office, with high level of accuracy, honesty and professional commitment. He/ She reports to the Finance Assistant with whom collaborated daily to perform a variety of clerical and finance tasks, related to the correct implementation of the Supporting Transition of Adolescent Girls through Enhanced Systems (STAGES) project’s activities.

INDICATIVE AREAS OF KEY RESPONSIBILITIES

CASH PAYMENT

•  Make all payments with a proper payment request form and through/with original invoices and/or approved e-mails
• Make sure all invoices and other payment initiating supporting documents are original, free of cancellation, and readable
• Avail all cash request related to STAGES projects’ activities and pay without any significant delay to the intended purpose as per approved request
• Assist the Finance Assistant in replenishing all finance-related documents on time so that LEI’s records show up-to-date balance and the cash-count always match the register balance.
• Ensure that all externally generated invoices must have VAT receipts unless specifically justified and approved by Soddo Field Office Manager, before payment is incurred.
• Check all financial documents are reviewed and approved before payment is effected
• Keep records of all amount paid & received by stamping PAID & RECEIVED to avoid double payment
• Make sure payment is effected ONLY through payment voucher. No payment can be made unless payment voucher is completely signed by authorized staff. Payment without payment voucher is FORBIDDEN.
• Make sure all training payments are ready at least 2-hour head as per the attendance sheet presented
• Make sure all payments are made in accordance with LEI Finance Manual

CASH COLLECTION, COUNTING & RECONCILIATION

•  Ensure Receipt Voucher is issued for all cash collections. Collecting cash without the issue of cash receipt voucher is strongly FORBIDDEN
• Ensure collected cash is deposited to LEIs’ bank accounts on the same day or reasonably the next day
• Make sure cash receipt voucher is not issued for inter-account transfers (i.e. transfer from bank account to petty cash account for replenishment)
• Assist Finance Assistant with bank reconciliation queries at the end of every month within the reporting deadline limit
• Assist Finance Assistant with petty cash account reconciliation at the end of every month
• Assist Finance Assistant on monthly cash count. Immediately communicating and reporting for any cash short or cash over to Finance Assistant is MANDATORY.
• Perform other related tasks as per the Finance Assistant’s request.

Contract Type: Fixed Term – 1 Year Contract, with possibility of extension

Reporting to: Finance Assistant – Link Education Ethiopia – Soddo Field Office

EXPERIENCE AND QUALIFICATIONS

Essential

• Diploma/ BA Degree in Accounting, Finance and related field of studies.
• 1 year of proven experience in a similar assignment within INGOs, NGOs or private companies
• Good communication skill, written and oral, in English and Amharic languages.
• Good interpersonal and team skills
• Strong analytical, problem-solving and organizational skills.
• Sympathy with the aims and objectives of Link.
• Commitment to humanitarian principles and action;
• Commitment to Link’s Safeguarding and gender policies.
• Be an individual with high standards of integrity, with excellent negotiating skills and ability to manage external relationships.
• Experience of working with an international.

Desirable

• Knowledge of Wolaytatto language