The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion, and cooperation among the peoples of Africa and African states as well as developing a new partnership worldwide.

Reports to: Senior Salary and Benefits Officer

Directorate/Department: Human Resources Management

Division: HR Shared Service

Job Grade: P2

Contract Type: Regular

Purpose of Job

To provide technical support for the administration of all staff benefits as well as any other staff welfare related issues.

Main Functions

• Provides technical support in the overall administration of staff benefits
• Provides support in following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
• Maintains profile of staff benefits matters and recommend new and expand on existing policy areas for planned research on the area
• Provides support in setting the overall research direction of a relevant policy area.
• Contributes in timely generation and analyzing accurate reports for the respective Unit/Division and AU’s internal use.
• Coordinates the delegation and execution of defined research areas.
• Participates in the organisation of relevant meetings, congresses and conferences with stakeholders.
• Engages with relevant mid-level stakeholders and develop working relationships.
• Supports the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
• Produces draft reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division
• Provides technical support to internal and external stakeholders

Specific Responsibilities

• Provides support in evaluation of pension and insurance schemes to ensure value for money services as well as competitiveness of proposed scheme in comparison to the current market.
• Provides support in the promotion of awareness of pension and its regulations;
• Provide support in the development and review of staff benefits related policies.
• Enrols eligible staff to the AU Pension Scheme, Medical and Life Group insurance schemes;
• Updates the staff pension contribution on monthly basis including changes in contributions in the in-house developed application
• Processes home leave for eligible staff members and their eligible dependents while ensuring effective customer service;
• Updates information of staff dependents for eventual child and spouse allowances where applicable while ensuring accuracy of information;
• Verifies eligibility and authenticity of educational claims documents including invoices/receipts
• Processes medical claims in liaison with Medical Services and Finance for timely refund
• Ensures quarterly updates of staff beneficiaries;
• Processes and liaises with Finance for the payment of staff entitlements upon separation.
• Ensures insurance coverage for all AUC Assets in liaison with Operations Support Services

Requirements

Academic Requirements And Relevant Experience

• Bachelor’s degree in Human resources management, Business or Public Administration, Finance or related fields with 5 years of progressively experience in staff benefits administration in similar international organization.

Or

• Master’s Degree are required to have 2 years of progressive experience in indicated fields.
• Experience processing staff benefits in a large similar international organization with a large employee base is mandatory;

Required Skills

• Management and supervisory skills
• Planning and organizational skills
• Ability to work in teams and in a multi-cultural setting
• Communication and report writing skills
• Knowledge and working understating of AU policies, standards and systems
• Ability to use Microsoft Office suite and AU computing systems
• Inter-personal and customer/ client service skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic or Spanish) and fluency in another AU language(s) is an added advantage

Leadership Competencies

• Change Management..
• Managing Risk..

Core Competencies

• Teamwork and Collaboration..
• Accountability awareness and Compliance..
• Learning Orientation..
• Communicating with Influence:

Functional Competencies

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Result
• Continuous Improvement Focus