Job Summary

We offer a post of Infrastructure coordinator in the Administration Section of the EU Delegation to Ethiopia.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.

Upon recruitment, the successful candidate will occupy the specific job function as “Infrastructure coordinator”, this job function may be changed in accordance with the needs of the Delegation.

Under this job function, the successful candidate will serve as technical staff whose duties and responsibilities shall include:

Will operate as Infrastructure Coordinator of the new Offices Project at the EU Delegation.

Responsibilities

• Liaise with the Real Estate in Delegation Division at the EEAS HQ and follow the whole administrative process of approval of the project alongside the Head of Administration.
• Provide assistance during the project initiation and design development, review plans and documents, correspondence and term of references.
• Organize   and   coordinate   the   local   meetings   with   report   to   EU   Delegation   and   EU Headquarters.
• Provide  frontline  analysis  of  any  document  provided  by  the  developer,  the  construction companies,  the  experts  and external bodies. Ensure at all stages that EU requirements are met. Submit appropriate solutions to discrepancies between local and European standards.
• Coordinate the work between the stakeholders of the project such as but not limited to: EU Delegation, the relevant Divisions at Headquarters (Infrastructure, IT, Security), construction companies,  owner  of  the  current  premises  and  the  building  management  team,  various contractors   working  for  the   Delegation   (security  experts  /  external  bodies  /  moving companies etc.).
•   Follow up and monitor planned deadlines of the various stages of the project, from design stages, to assistance with procurement of services and works, to provisional acceptance of the works and move. Close attention to critical paths in order to ensure that the deadlines are met.
•   Provide  architectural  and  technical  supervision  on  site  as  necessary  to  ensure  that  the technical requirements are met.
•   Provide assistance in the phases of provisional acceptance.
• Follow up on budget related matters of the construction works and the moves.
•   Provide  assistance  to  the  Delegation  in  making decisions  about  finishes,  based  on  overall consistency and best value for money. Ensure that samples can be made available.
• Participation to the preparation of all the stages related to the move, in particular to those related to its logistics, its organization and the infrastructure of the current premises.
•  Any other  task  requested  by the  Head  of  Delegation,  the  Chargé  d’Affaires,   the  Head  of Administration or the Real Estate in Delegation Division supervisor in relation to the project for the offices for the EU Delegation.

Job Requirement

Qualifications:

• Degree in architecture and/or civil engineering – additional degree in project management is an advantage.
• Proven minimum of 5-year experience in similar kind of work, both in the coordination and technical quality control field.
• Thorough  knowledge  of  the  office  construction  field  –  Experience  in  office  construction works in the EU is an advantage.
• Thorough  knowledge  of  office  construction  rules  in  force  locally  and  ability  to  compare them to EU norms and requirements – Knowledge of the financial rules and regulations of the EU is an advantage.
• Thorough knowledge of English, both written and oral – Good knowledge of French is an advantage.
• Thorough knowledge of Microsoft Office (Word, Excel, Outlook, Project).
• Thorough knowledge of CAD software (e.g. Autocad).
• Excellent communication and coordination skills.
• High level of responsibility and ability to take initiative.
• High level of organization, prioritization, flexibility and ability to work under pressure.
• Excellent team spirit.