ROLE PURPOSE:

To assist the Program Operations of Eat Area Office and the FOs team by providing Programmatic, Award, Finance & administrative Support.

KEY DUTIES & RESPONSIBILITIES

• Coordinate awards for projects implemented in Somali Regional States compile reports and submit to respective technical specialists.
• Follow up monthly budgets utilization Awards implemented in both regions and update the AOM.
• Represent the Area in internal functional coordination meetings as appropriate
• Track and oversee purchase of supplies for projects and facilitate their transportation to field operation sites.
• Follow up of project related payments and ensuring document fulfillment.
• Offering administrative support to project managers in the country office to facilitate the day to day work routine, scheduling and organizing meetings.
• Liaison with relevant budget holders and departments of the CO in following up and expediting the execution of program and operation related activities of the Area Office and its field offices
• Quarterly Technical Experts support request follow up with the FOMs, compilation of field requests and follow up field technical support provisions.
• Quarterly Government reports follow up with the FOMs and project agreements/MOUs sign off follow up
• Country office Procurement’s requests & performance follow up
• Maintains, tracks and updates the AOM regarding the monthly deliverables of Field Office Managers and other key staff of the Area Office as per the monthly task calendar of the Area Office
• Gather relevant program implementation/operations information pertaining to the Area Office and its field offices
• Synthesises, compiles and presents project operations information using SMART tools such as dashboards, regularly updated maps of the field office operations etc.
• Compile high-quality monthly reports and updates based on reports of field office managers and other functions of the Area Office
• Ensures that minutes of important meetings such as Area Office and FO SMT are timely received, documented and actions are tracked and the AOM is kept updated
• Organizes Area Office level meetings and takes minutes
• Ensures that relevant information, reports, minutes and publications are distributed within the Area Office
• Develops and maintains an information management and communication system and processes to ensure plans and progress are captured, shared and stored effectively
• Travels to the field as required to provide support on specific program operation area as requested
• Follows up on any East Area programme operations related issues at the request of the AOM.

In order to be successful you will bring/have:

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES

• Bachelor degree in an area of social development or equivalent
• Recommended a minimum of 2 years’ experience in Program Management and working in an NGO environment handling program operations activities
• Strong organizational, electronic information management and presentation skills and experience.
• Highly developed interpersonal and communication skills
• Good cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to present complex information in a succinct and compelling manner
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Fluency in written and spoken English
• Commitment to Save the Children values

We offer a competitive package in the context of the sector.  The duty station of the position holder will be in Jijiga Somali Region, Ethiopia. This role is offered on the basis of national terms and conditions only.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued