Alberta Health Services (AHS) is Canada’s first and largest province wide, fully-integrated health system, responsible for delivering health services to the over four million people living in Alberta.

Your Opportunity:

Working with North Zone Population and Public Health leadership, the Administrative Support / Secretary is responsible for providing administrative support to a designated manager/leader and program. The incumbent is expected to ensure the effective and efficient management of a wide scope of responsibilities including but not limited to: Planning and organizing (scheduling) activities on behalf of the manager/leader, including making travel arrangements and participating at team meetings. Collecting, preparing, collating, tracking, and editing a variety of data, including liaison with internal and external stakeholders for missing or incomplete information, and timely follow up. Organizing, prioritizing, and responding to specific requests for information to support the manager/leader, programs, activities, and committee work, including agendas, minutes, and appropriate follow up. Providing discreet and confidential support to the manager/director related to client, staff, and program issues. Fostering collaboration and teamwork among peers and colleagues locally and zone-wide. The incumbent is required to provide a high standard of interpersonal communication and must demonstrate confidentiality, flexibility, and initiative while meeting the needs of other team members. Incumbent uses extensive independent judgment in interpreting guidelines to meet objectives and deliver solutions. Will assist with clinical, direct front line Public Health Administrative Support.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV 

Union: AUPE GSS 

Department: NZ BARRHEAD CHC Dis InjPrvCntl 

Primary Location: Onoway Admin Building

 Multi-Site: Not Applicable 

FTE: 1.00 

Employee Class: Regular Full Time 

Date Available: 31-MAR-2022 

Hours per Shift: 7.75 

Length of Shift in weeks: 8 

Shifts per cycle: 40 

Shift Pattern: Days, Evenings

 Days Off: Saturday/Sunday 

Minimum Salary: $25.24 

Maximum Salary: $30.68 

Vehicle Requirement: Driver’s License, Vehicle Required

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields.

Additional Required Qualifications:

Post-secondary education required (e.g. courses in Office Administration, Business Administration). Minimum of 3 years progressively responsible secretarial experience; preferably in a community health setting. Intermediate/advanced experience in a Windows-based PC environment, including knowledge of computer technolgy and applications (including but not limited to Word, Access, Excel, Powerpoint, e-mail/internet and intranet applications). Experience working within a high-volume, time-intensive organization. Ability to work with minimal supervision. Ability to work well in a team environment, both locally and across the North Zone. Ability to make sound judgment decisions, including proven experience in successful issue resolution. English language skills in reading, writing, and oral communication required, including proven formatting, grammar, and proofreading skills. Proven ability to plan, organize, and prioritize tasks and to formulate decisions in areas of responsibility. Proven commitment to customer satisfaction.