Norwegian Church Aid (NCA) is an international non-profit organization mandated to work with people around the world to eradicate poverty and injustice. Guided by its vision of ‘Together for a Just World’, NCA provides humanitarian assistance and supports long-term development. NCA is affiliated with the World Council of Churches and is a member of the ACT Alliance with a presence in 31 countries worldwide.

In Ethiopia, NCA has been operating since 1974, marking 50 years of service in the country this year. NCA’s programs are implemented together with local faith-based partners. NCA is a member of various civil society networks, coordination mechanisms, and clusters in Ethiopia. In its current strategic period (2025-2029), NCA Ethiopia implements programs focused on Climate Resilient Water, Sanitation, and Hygiene (CRWASH); Climate and Environment Stewardship/Economic Development and Food Security; Peacebuilding; Gender-Based Violence/Sexual/ Reproductive Health; and Humanitarian Emergency Response.

NCA is a member of the ACT Alliance, a coalition of organizations working together in over 140 countries to create positive and sustainable change in people’s lives.

NCA would like to invite interested and qualified applicants for the Administrative Assistant position.

Position Title: Administrative Assistant

Number Required 1 Position

Reports to: Country Director

Duty Station: Addis Ababa

Length of Contract: One year with a possibility of extension based on fund availability and performance

Salary: ETB 39,000

Job Summary:

The Administrative Assistant is in charge of ensuring that administrative processes run smoothly and efficiently in the CD office, as well as across and throughout NCA Ethiopia. The position holder will provide administrative support for event coordination, documentation, office administration, and reporting in collaboration with other departments and HO. S/he has a collaborative responsibility with external stakeholders such as ACT sister Agencies, and Government offices in connection with NCA’s operation in Ethiopia.

Major Duties & Responsibilities:

1. Assist with day-to-day administrative operations, including scheduling meetings/appointments, handling correspondence, and preparing documents.
2. Ensure smooth running of office facilities, including managing office supplies, maintaining office equipment, managing the conference room, and liaising with external service providers.
3. Provide admin support on NCA events such as conferences, workshops, and training sessions, invitations, catering arrangements, and attendee coordination.
4. Maintain accurate and up-to-date physical and digital documentation in the NCA systems, during official correspondence and while keeping historical references.
5. Act as a point of contact in the CD office, handle information requests, and incoming/outgoing messages/emails to/out of the CD office.
6. Support NCA visitors/guests in processing their visas and attend their administrative needs.
7. Follow-up communication with Government offices including FDRE ACSO, MoLS, MoF, INEVA, Ethio-telecom, Safaricom etc., including managing NCA’s data in their official web pages.
8. Collaborate and administrative support to the Program, Finance, Operation, and HR teams as required.
9. Ensure provision of office supplies is in place for the day-to-day activities of the office.
10. Assist with reporting requirements, including preparing reports or presentations when necessary.

Required qualifications:

• BA/BSc in Business Administration, Management, MIS, or BAIS
• Minimum 2-3 years of experience as an administrative assistant or office manager is mandatory.
• Additional qualification in IT/System admin is an advantage.
• Experience working with Microsoft Office Suite, and other business software is a plus.

Administrative Skills:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Problem-solving and analytical Skills.
• A systematic approach and detail-oriented
• Strong interpersonal skillset.

Personal Attributes:

• High level of integrity and professionalism.
• Ability to work in a multicultural environment.
• Able to handle sensitive information with confidentiality.
• Strong ability to work under pressure.
• Ability to work independently.
• Positive, flexible, and open to learning.