LOCATION: Country Office, Addis Ababa

REQUIRED NUMBER: 1

TERM OF EMPLOYMENT: Contract for 2 months

OVERALL JOB FUNCTION

The Project Admin Assistant will. under the supervision of the  Project Coordinator, handle the administrative aspects of the project. S/he will be assisting in planning, organizing, and carrying out day-to-day administrative activities of the survey and will be supporting the Project Coordinator with administrative tasks including the management of personnel, financial, administrative, and logistical activities.

MAJOR DUTIES AND RESPONSIBILITIES:

·         Oversee the purchase of project supplies and equipment

·         Book air tickets and reserve rooms for ICAP staff/guest, and facilitate for the timely settlement of airfare fees and hotel bills

·         Ensure field vehicles get service in time; follow up conditions and report problems in time

·         Prepare vacancy announcements, review applications, and provide a short-list to those offices.

·         Ensure the personnel policy is understood by project staff members

·         Maintain personnel records of project field teams electronically and provide payroll information to Finance

·         Maintain staffing tables, and processing of contracts.

·         Determine and recommend benefits and entitlements for staff based on contractual status

·         Design, plan, monitor and provide induction orientation and briefing to project staff members

·         Perform other related tasks as assigned by the immediate supervisor

·         Facilitate and support the training of project staff

·         participate in communications pertaining to the project implementation; and document the records of project survey activities

·         Establish and manage all procurement and logistics activities of the project including possible management of vehicles in consultation with Operation team

·         Perform other tasks assigned by immediate supervisor

REQUIRED QUALIFICATION AND EXPERIENCE

·         BSc degree in management or a related discipline

·         A minimum of 5 years of work experience in project management /logistics

·         Ability to establish and maintain effective working relationships with associates, other department staff, managers, and external bodies.

·         Ability to organize and perform multiple tasks simultaneously.

·         Proficiency in relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email

·         Good communication skills in English language

TRAVEL REQUIREMENTS

Periodic domestic travel throughout the project areas to support the planning and implementation of the project management activities in the field.