Canadian Physicians for Aid and Relief (CPAR) has been working in Ethiopia since 1984. Its initial intervention was predominantly focused on famine relief through the provision of emergency health service assistance to people affected by famine. Currently, CPAR is moved from a humanitarian program to a development program, and is working with a vision of creating a Stronger Health System in Africa. To progress towards this vision, CPAR is running different projects and this this position is required to provide effective and efficient administrative support to the program and other support staff of the organization.

Summary

The Administrative Assistance is required to handle general office tasks and administrative duties of the organization to ensure smooth delivery of the projects/programs.

Main Responsibilities:

• Be responsible for incoming and outgoing telephone calls and emails, and in general the reception operation
• Manage schedules and play lead role in organizing of events including virtual meetings. This includes handling logistic arrangements (facilitate work permit, flight, hotel and vehicle reservations to staff, volunteers, visitors and partners)
• Support procurement process and manage supplies. This includes making sure that all properties and consumables are properly stored and maintained as per the CPAR guideline for procurement and store management
• Manage office equipment, infrastructure and utility bills to ensure a well-running office
• Handle office expenses and petty cash of office under the approval of the Country Manager or Administration and Finance Manager
• Update the HR filling system and manage filing the office documents for both hard and electronic copies.
• Support in monitoring and recording of employees time sheet and leave requests
• Serve as focal point and technical resource for the HR computerized system, and liaison with IT on system requirements, design and improvements. Contribute to development of tools and platform for data and content management
• Assist the Admin and Finance Manager in recruitment and on boarding process of new staff
• Other related assignments.

Reports to: Administration and Finance Manager

Job Requirements

Preferred Qualifications

• Bachelor’s Degree in Business administration financial management or related studies.
• At least 4 year’s proven experience for Business Administration.
• Good interpersonal skills and team working skills.
• Knowledge of effective resource and property management skills.
• Fluency in English and excellent Communicator orally and in writing.
• Innovative, self-driven and team player.
• NGO working experiences, Knowledge of local language(s) and familiarity with the project places are advantageous.