The United Nations Development Programme (UNDP) is a United Nations organization tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. Headquartered in New York City, it is the largest UN development aid agency, with offices in 170 countries.

BACKGROUND

The key role of OCHA Ethiopia is tomobilize and coordinate effective and principled humanitarian
action via advocacy actions which may include publication of information gathered by the office. There is always much demand for reliable background information context ualreporting and data on the human itariansituation in Ethiopia. Efficient information sharing and authoritative analysis are fundamental to its support to the UN Humanitarian Coordinator OCHA producesa  range of documents to meet these needs through acombination of regular situation reports specialstudies maps and other  graphical materials resource tracking reports and operational data bases made available to the relief community primarily through the electronicmailing list.

The office for the Coordination of Humanitarian Affairs (OCHA) has managed and provided supporttotheUNCTinEthiopiasince2000.OCHA i sresponsible for monitoring relief needs and providing humanitarian support services to the UN Country Team(UNCT) reporting directly to the Humanitarian Coordinator and the Heads of UN-Agencies.

OCHA works in support of the UN Humanitarian Coordinat or to facilitate coordination of well- resourced and effective international relief response and towards bridging the transition from relief to recovery. Functionally the work of OCHA breaks into four main areas (1) coordination and operational support (2)field monitoringand analysis(3)information management and humanitarian reporting(4)research and evaluation and (5) management of pooled fund resources HRF and CERF

III. Key Functions /Responsibilities

With in the limits of delegated authority, the Administrative Analyst, under the supervision of the Head of Admin/Finance Unit will be responsible for the following duties.

• Together with the Admin/Finance Officer, represents the office in meetings on various
• Administration issues with different agencies.
  Consults regularly with UNDP, ECA and other service providers on various issues and joint activities to ensure continued provision of required services.
• Participates in OMT meetings including OMT Technical Working Groups.
• Drafts letters and other corresponde ncerelating to administrative,financial,and personnel activities.
• Handles procurement planning and procurement of office supplies and equipment, ensuring  budgetary adequacy and observance of procurement rules and regulations.
• Regularly consult OCHA SCAPS, OCHA- Buyer, OCHA- requisitioning in HQ and regional offices and handles international procurement including customs clearance.
• Facilitate sprocessing of MOUs by HQ for office rental ensuring availability of MOUs, UNDSSMOSS compliant reports for processing of MOUs.
• Ensures the safe keeping, annual physicalinventory; prepares periodical reports for submission to Head quarters including cost analysis and recommendations for replacement/disposal ofsupplies and equipment.
• Over sees the periodical physical inventory check to ensure that physical inventory data matches with inventory record. Together with the admin officer, recommend disposal/replace.
• Oversee the Vehicle Fleet Management
• Oversee Protocol activities.
•  Back-stop the HR officer in his/her absence.
• Any other duties as maybe required.

IV. Results Expected

Ensure timely and efficient delivery of administrative, travel, procurement, inventory management. services for the office and other clients.

• The key results have an impact on the overall economy, efficiency, and effectiveness of OCHA Ethiopia CO operations as it relates to the use of corporate resources in the following areas:
•  Financial services
• Administrative services including logistics, common services, and procurement services
• Human resource services

V. Competencies and Critical Success Factors

Corporate Competencies:

• Demonstrates commitment to UNOCHA’s vision, mission, and strategic goals
• Demonstrates integrity by modeling the UN’s values and ethical standards
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Core Competencies:

• Planning and organizing
• Accountability
• Integrity
• Client orientation
• Teamwork Communication
• Technological awareness

Job Requirement

• Education: Advanced university degree or Bachelor’s degree in Business Administration, Finance, Commerce, Economics or related field.

Experience:

• A minimum of 2 years of relevant professional experiencewithanAdvancedDegreeand4yearswith a    Bachelor’s    Degree    in    finance,    business administration/public administration, ideally including experience with the UN or other international organizations is required;
• Good knowledge of UN policies and administrative, financial, and procurement rules and regulations;
• Ability to work with moderate supervision,and with integrity an asset;
• Demonstrated experience in working with a UN ERP system, Preferably UMOJA.
• Proficiency in   the use  of computers  and   office software applications(MS Word, Excel, etc);
• Language Requirements:  Fluency in the UN language and national language of the duty station is required

Duty Station:  Addis Ababa