The Administration Supervisor at National Transport PLC will oversee daily administrative operations, ensuring efficiency and effectiveness in all processes. This full-time mid-level position requires a proactive individual with 3-5 years of experience in business administration. The role is based in an office environment in Addis Ababa, focusing on team coordination and problem-solving. The Administration Supervisor will support organizational goals by managing staff, resources, and communications.

Key Responsibilities:

• Supervise and coordinate administrative staff activities to ensure optimal performance.
• Develop and implement office procedures to improve operational efficiency.
• Manage scheduling and logistics for meetings and company events.
• Oversee document management and ensure compliance with organizational policies.
• Facilitate communication between departments to enhance collaboration.
• Monitor inventory levels of office supplies and coordinate purchasing.
• Conduct training and onboarding sessions for new administrative employees.
• Prepare and maintain reports on administrative metrics and performance.
• Resolve administrative issues by applying problem-solving techniques.
• Assist in the preparation of budgets and financial reports as needed.

Required Skills:

• Demonstrate effective verbal and written communication to interact with diverse stakeholders.
• Exhibit strong attention to detail to ensure accuracy in documentation and reporting.
• Apply problem-solving skills to identify issues and implement effective solutions.
• Show adaptability in a dynamic work environment to meet changing priorities.
• Manage multiple tasks efficiently while maintaining high-quality standards.
• Cultivate positive relationships within the team and across the organization.
• Utilize organizational skills to prioritize tasks and meet deadlines.
• Implement process improvements to enhance administrative workflows.
• Employ analytical skills to assess data and make informed decisions.
• Demonstrate leadership abilities to motivate and guide administrative staff.

Desired Skills:

• Familiarity with office management software and tools.
• Experience in project management to support organizational initiatives.
• Knowledge of budgeting and financial management practices.
• Ability to train and mentor junior staff effectively.
• Competence in conflict resolution to handle workplace challenges.