Liyana Universal Community Service (LUCS) is a federally registered, board-led, non-profit organization established in September 2025 in accordance with the Civil Society Organizations Proclamation of Ethiopia, LUCS is dedicated to serving the public interest through inclusive, ethical, and evidence-based community interventions. The organization’s mission is to build stronger, healthier communities through integrated health and education initiatives, and its vision is a future where all communities are resilient, empowered, and thriving.

LUCS operates across several regions of Ethiopia, including Sidama, Oromia, Addis Ababa, Southern Ethiopia, and Central Ethiopia, with a focus on health promotion and disease prevention, strengthening local health systems, and supporting local school systems. Its work includes promoting healthy lifestyles, preventing non-communicable diseases, injury, and mental health challenges; improving maternal, child, and adolescent health outcomes; building the capacity of primary healthcare facilities; and advancing school-based health, education, and youth empowerment programs. Through these efforts, LUCS contributes to sustainable community development and improved quality of life for vulnerable populations.
Liyana Universal Community Service (LUCS) would like to recruit potential candidates for the job position of Administration Officer.

Therefore, qualified applicants who can perform the following responsibilities and meet the requirements are invited to apply for the job.

Employment type: – Permanent – Fulltime
Required person: – 1 (One)
Salary & Benefits: – Organization scale
Location: – Head Office – Addis Ababa
Application period: – December 24 – 30, 2025

Job summary

The Administration Officer will report to General Manager and isresponsible for overseeing and managing the day – to-day administrative, logistical, and operational functions of Liyana Universal Community Service. This role ensures the efficient operation of the office environment, effective resource management, and compliance with organizational policies and legal requirements, thereby providing essential support to the program teams and senior management.

Key Responsibilities and Duties

Office Management and Administration
• Manage the general administration of the office, including maintaining a clean, organized, and professional working environment.
• Over see the management of office supplies, stationery, and equipment, ensuring optimal stock levels and timely procurement.
• Coordinate internal and external communications, including managing mail, telephone services, and official correspondence.
• Ensure that all administrative documentation (e.g., permits, registrations, contractual agreements) is properly filed, securely stored, and up-to-date.
Asset and Inventory Management
• Maintain a comprehensive and up-to-date inventory and asset register for all organizational property and equipment.
• Coordinate the proper maintenance, repair, and security of office equipment (e.g., computers, printers, generators).
• Facilitate efficient utilization of officer sources and manage the allocation of office space and furniture.
Logistics and Travel Support

• Manage all local and international travel arrangements for staff and visitors, including booking flights, accommodation, and ground transportation.
• Oversee the effective management and scheduling of organizational vehicles, ensuring maintenance and adherence to safety protocols.
• Coordinate and manage logistics for workshops, meetings, and events(e.g.,venue booking, catering, technical setup)

Personnel and HR Support (in coordination with HR/Finance)
• Assist in maintaining accurate and confidential personnel records and files.
• Facilitate the smooth on boarding and off- boarding process for staff from an
Administrative and logistical perspective (e.g., provision of ID, workspace, equipment).
• Manage staff attendance records, leave tracking, and administrative clearances.
Financial Administration Support
• Process administrative-related invoice s and utility bills (e.g.,rent, electricity, phone) and submit them to the Finance Department for timely payment.
• Manage and reconcile petty cash allocated for administrative expenses according to organizational procedures.

Required Qualifications and Skills Education

• A minimum of a Bachelor’s Degree in Business Administration, Management, or a related field.Experience
• Minimum of 3 years of progressive experience in office administration, logistics, or operations, preferably within a non-governmental organization (NGO) context.
• Proven experience in managing office resources, assets, and inventory systems.

Competencies and Skills

• Excellent organizational and time managements kills with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and experience with office management software.
• Strong interpersonal and communications kills (written and verbal) in English and Any local language as required.
• Demonstrated attention to detail and ability to work in dependently with minimal supervision.
• High level of integrity, reliability, and professionalism.