Médecins du monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world’s most vulnerable people.

Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position:

Duty station: The Administration and Finance Assistant will be based in Teru Woreda Zone 4, Afar region

Employment Term: 8 Months with possibility of extension

Reported to: Under the direct supervision of the Field admin & finance officer – Afar

Job Summary

Under the direct supervision of the Field admin & finance officer. The finance & Admin assistant will be responsible for the timely completion of finance and administration support services in a range of Finance and Administrative areas encompassing general administration and finance support, travel and logistics and other operational areas. S/he shall evaluate and follow up on service provision to ensure best delivery in compliance with applicable standards; as well as ensure strategic and efficient management of project financial resources within the Donor expectations and MDM France requirements.

Essential duties and responsibilities.

Finance

• Responsible for Handling cash & Cash control on daily and monthly basis.
• Responsible for the preparation and reviewing of the Cash payments of the project office.
• Recording daily cash transactions in SAGA and sharing weekly & monthly SAGA backup to field finance & admin officer
• Cash forecast and withdraw cash from bank for field office activities, taking bank statements from bank, and other related bank cash transfer.
• Handle field office advance, effect payment for training, workshops, fuel, and other related activities.
• Maintaining & keeping finance documents properly until s/he submits to field office admin & finance officer.
• Work closely with the field Finance officer to ensure smooth operation and compliance with organization’s finance standards and deadlines.
• Maintaining accounting records, monthly report preparation, and ensuring the completeness of the report.
• Handle income tax and pension settlement to the government and document all necessary supporting documents& submit to field admin & finance officer or to the coordination office
• Responsible in preparing and reviewing all the supporting documents for the finance transactions to ensure full compliance with internal audit and company requirements,
• Any other duties that may be deemed appropriate for this role and other necessary tasks given by line manager
• Paying monthly project office utilities such as water, electric utility, monthly internet service and send the supportive documents to field admin & finance officer or to send the coordination.

Administration, and Human resources

• Submit and follow up reimbursement of employee’s medical claim to field admin & finance, or HR & Admin department in Addis Ababa.
• Maintain and keep employees personnel files at the project office.
• Collect signed timesheet from staff and send to field office.
• Responsible Follow up monthly employee’s annual leave balance and reporting to
• Field office finance & admin officer.
• Reporting overtime worked by security guards.

Job Requirements

Educational Qualification : Bachelor’s degree in accounting & finance, Management,

Work Experience

• With 2 years’ work experience in NGO financial management and/or accounting.
• Experience with other INGO is a plus.

Skills and qualities required

• Active knowledge of accounting software
• Active knowledge of English language writing and speaking
• Proficiency in Accounting software, MS Excel and MS Word as well as good grasp on Internet and email communication.
• Ability to work independently and under tight deadlines.

Languages : Working knowledge of English is mandatory (speaking and writing) good knowledge of Afar language is required and knowledge of Amharic language will be an asset