Summary

The Administration Assistant ensure that the budget of the project is managed as per the donors and government regulations and policies.  The job holder also manages petty cash fund and facilitate administrative issuers for the effective implementation of the project.

Major Responsibilities:

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct yourself in a manner consistent with Child fund’s Child Safeguarding Policy.
•  Ensure that project expenditures at field level is managed in accordance with ChildFund’s, the donors and government regulations and policies.
• Ensure the inventory of grant funded fixed assets is accurate and updated annually.
• Implement systems, procedures and guidelines for effective grant funds management and tracking.
• Request budget transfer to the field for timely project activities implementation.
• Make field level payments during trainings and other activities
• Coordinate with country office Emergency Program Manager, and Administration and finance staff to ensure timely, effective and accurate procurement takes place for the project.

Job Requirement

Qualification/ Experience

• Comprehensive knowledge of the different elements of supply chain management in humanitarian work.
• Knowledge of commodity management systems (warehousing, tracking, etc.);
• Ability to develop work plans and operational budgets.
• Knowledge of the Tigray Region context
• Computer skills (Word processing, database management);
• Experience in emergency and an INGO is advantageous

Education Qualification

• B.A degree in Accounting/ Finance or Management with two years relevant experience

Desirable Skills, Knowledge, and Experience:

• Knowledge of Sphere standards, CPMS and NGO Code of Conduct
• Strong planning, monitoring, reporting   and documentation of lessons learned.
• Strong experience in collaborating and partnering with the government and other EiE partners.
• Knowledge of the Tigray Region context
• Good understanding of the external operating environment including government policies, strategies, guidelines, and operating procedures in managing emergencies and the actual situation of the conflict affected areas of Tigray region.

Place of work:Tigray Region, Mikelle