Responsibilities

I. Recruitment:

• Collecting all HR documents from new applicants/employees;

• Arrange interview, follow up of staff recruitment, review regularly online job website to identify candidates for vacant positions

• Share the CVs with HR/Admin Manager for review and share with job requesters;

• Following up and support other bases national staff recruitment ;

• Follow up and collection of bases recruitment plans on regular basis

• Short list the selected candidate after instruction of HR/Admin Manager;
• Order the new employee ID cards, Business card (if needed) to logistic as soon as the contract signed by new staff;

II. Staff Personal folders:

• Create new personal folders for new National and International staff;

• Updating Employee Data Base (New Employees, Quieted Employees and Salary Changes)
• Update Personal Folder & Personal Folder Database on regular bases & ensure the accuracy of data;
• Follow with field to collect staff personal folders missing documents;

III. Payroll:

• Prepare monthly HR payroll (Titanic) report
• Get Finance validation and Coordination approval on monthly Titanic report

• Coordinate with Finance for staff salary payment

• Records any payroll report (required) in staff records

IV. Others:

• Supervise the staff attendance sheet on daily basis and report any late or absence to HR/Admin Manager;

• Update leaves follow up table for National staff;

• Management/Follow up of staff leaves, provide necessary forms for staff in Capital office and review the whole process for Area offices, while needed;
• Draft/prepare all administrative letters;
• Liaise with local authorities on relevant HR or other administration matters required and authorized by Coordination

• At least 1-2 years experiences in HR/Administration and personnel recruitment and HR followups
• College or University degree
• Self-motivated, dynamic with strong critical thinking
• Fluent in English (writing, speaking and reading as well understanding)
• Available immediately/short notice (an asset)
• Good knowledge of letter writing, both in English and local language
• Excellent communication skills.
• Excellent interpersonal and team-playing skills.