Duty Station (Place of Work): Addis Ababa

JOB SUMMARY

The Accountant/Cashier and Storekeeper is responsible for handling petty cash fund financial documents and checks. She/he is responsible for encoding financial data into the prevailing accounting system. She/he supports annual and periodic inventory of fixed assets and consumables.
She/he prepares all disbursement and collection documents after review and approval. She/he facilitates signature and approval of financial documents. She/he handles the store and manages movement of materials to/from the store by fulfilling pertinent procedures and documentations.

SPECIFIC DUTIES AND RESPONSIBILITIES

Job Responsibility #1: Financial Management and Accounting

• Works with the Finance Manager and Finance Officer to ensure smooth and efficient financial procedures for the organization in accordance to WEEMA’s Finance
• Manual and standards, including activities such as:
• Prepares financial documents (payments and receipts) after review and approval is completed;
• Writes checks and process approval; Issue checks to payees and collect appropriate receipts;
• Creates and maintains check register;
• Encode financial data into the prevailing accounting system in due time;
• Holds custody of official documents and vouchers of the organization;
• Make all payments with a proper payment request form and with original invoices; ensuring all invoices and other payment initiating supporting documents are original, free of cancellation, and readable;
• Facilitate Cash transfer to project office based on approved work advance request;
• Assist the Finance Officer in replenishing all finance-related documents on time so that WEEMA’s records show up-to-date balance and the cash-count always match the register balance;
• Check all financial documents are reviewed and approved before payment is effected, in effect all payments in a timely manner including events such as trainings;
• Ensure Receipt Voucher is issued for all cash collections.
• Ensure collected cash is deposited to WEEMAs’ bank accounts on the same day or reasonably the next day
• Prepare and paying income tax, pension contribution, withholding tax and other obligations monthly;

Job Responsibility #3: Store and Property Management

• Primary responsibility for the head office store and management of materials, including activities such as:
• Receive and distribute materials to/from the store upon proper authorization and documentation including Goods Receiving Vouchers and Goods Issue Vouchers according to organization procedures;
• Updates all store records at all times and share monthly/quarterly store status reports;
• Facilitates annual and periodic inventory of fixed assets and consumables;
• Prepare separate fixed asset record for all employees;

JOB REQUIREMENT

EDUCATION/TRAINING: BA in Accounting, Finance or related discipline

EXPERIENCE: 3 years of relevant experience.

TECHNICAL AND OTHER SKILLS

• Excellent computer application skills; familiarity with accounting software is required.
• Good interpersonal communication skill and ability to liaise with government, vendors and service
  providers;
• Excellent knowledge of donors rules and regulations local government tax regulations;
• Excellent knowledge of donors rules and regulations, local government tax regulations;
• Excellent planning, organizational, analytical and decision-making skills;
• Proficiency in English and Amharic languages is required; Proficiency in other local languages
  desirable
• Proven team building and management skills