About Hilina

Hilina Enriched Foods PLC is a joint venture between Ethiopian & French investors established in 1998. The Company is engaged in the production of Nutritious products for the prevention & treatment of different forms of malnutrition in children & adults. The company produces its main products under a franchise agreement from the French company, Nutriset. It’s a very professional working environment with high ethical standards applied in all of its operation. Due to the nature of the products and the market we cater for, we work under a very strict international regulations and are serving the institutional market in Ethiopia and the neighboring

Job Title: Senior Secretary

Reports to: DGM-Operations

Duties and Responsibilities

• Provide assistance and secretarial services to DGM – Operations and department managers under his supervision
• Take and transcribe oral dictation and type correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.
• Sort out mails delivered to the office, handle incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.
• Receive visitors, answer telephone calls, clarify business questions whenever possible and schedule appointments considering the workload of the Deputy General Manager in any particular day.
• Maintain files of correspondence and other materials of a confidential nature.
• Prepare periodic reports
• Ensure that all problems related to food safety management system is reported to immediate supervisor and Quality personnel.
• Ensure compliance with the relevant requirements of local, national and international laws related to environmental standards and end client’s environmental requirements.
• Ensure reduction targets (environmental objectives) are in place for environmental aspects e.g. water consumption and discharge, waste, energy and greenhouse gas emissions.
• Determine environmental aspects and impacts and devise methods to prevent or reduce these environmental impacts.
• Use the 3R + 1R rule (Reduce, Reuse, Recycle, Rethink) to avoid or minimize discharges to water, emissions to air and disposal to land.
• Implement, document, maintain and continually improve the Environmental Management System (ISO 14001:2015).
• Performs other related duties as required.

Diploma in Secretarial Science & office management or any other field of study and 6 years related work experience