Norwegian Church Aid (NCA) is an international non-profit organization mandated to work with people around the world to eradicate poverty and injustice. Guided by its vision of ‘Together for a Just World’, NCA provides humanitarian assistance and supports long term development. NCA is affiliated with the World Council of Churches and is a member of the ACT Alliance with a presence in 31 countries worldwide.

In Ethiopia, NCA has been operating since 1974, marking 50 years of service in the country this year. NCA’s programs are implemented together with local faith-based partners. NCA is a member of various civil society networks, coordination mechanisms, and clusters in Ethiopia. In its current strategic period (2025-2029), NCA Ethiopia implements programs focused on Climate Resilient Water, Sanitation, and Hygiene (CRWASH); Climate and Environment Stewardship/Economic Development and Food Security; Peacebuilding; Gender-Based Violence/Sexual/ Reproductive Health; and Humanitarian Emergency Response.

NCA is a member of the ACT Alliance, a coalition of organisations working together in over 140 countries to create positive and sustainable change in people’s lives.

NCA would like to invite interested and qualified applicants for the following positions.

1. Position Title: Procurement & Logistics Officer, Gambella

Number Required: 1 position

Reports to: Field Office Coordinator

Duty Station: Gambella

Length of Contract: Up to December 2026, with a possibility of extension based on performance and funding availability

Salary: ETB 80,000

Job Summary:

The Procurement and Logistics Officer is responsible for ensuring that all procurement activities are carried out in a timely, cost-effective, and transparent manner, in compliance with the NCA Procurement Manual, donor regulations, and internal policies. The role is responsible for day-to-day logistical management, including vehicle fleet operations, repairs and servicing, driver supervision, and maintenance of project equipment and materials. The officer will also manage asset registers in coordination with the Finance and Administration Officer and Field Coordinator, ensuring accountability and transparency. A key responsibility is to establish and maintain partnerships with competent and reliable suppliers to guarantee value for money and timely delivery of goods and services.

Major Duties & Responsibilities:

• Ensure that all procurement processes comply with the NCA Procurement Manual and donor regulations.

• Implement and manage all types of tender procedures in line with the NCA Procurement Manual.

• Utilize the PIMS Procurement System throughout all procurement stages from Purchase Request to Payment Request. Upload and link all required procurement documents (e.g., RFQs, RFPs, bids, bid evaluations, contracts, GRNs, invoices) as mandated by the system. And ensure data integrity and consistency within PIMS for audit readiness and organizational transparency

• Receive approved Purchase Request /PR/ from supervisor for further procurement process, make sure all necessary information is included in the request including specifications and expected delivery time, and check the alignment with procurement plans and budgets.

• Prioritize procurement requests based on urgency and project timelines.

• Obtain quotations, prepare bid documents, advertise tenders, and conduct evaluations. Place purchase orders and issue contracts with selected suppliers.

• Administer contract performance, including delivery, warranties, damages, and insurance.

• Ensure goods and services are procured in a cost-effective, timely, and quality assured manner.

• Follow up with suppliers to ensure timely delivery of goods/services and verify delivered items match specifications and quality requirements. And ensure that there are no discrepancies between ordered and delivered goods or services

• Ensure timely payment to suppliers by coordinating with the finance team and verifying that all necessary documentation, such as invoices, goods receipt notes, delivery notes, and contracts, is accurate, complete, and submitted without delay.

• Build and maintain positive relationships with suppliers and service providers

• Prepare the records and maintenance of minutes of the Tender Committee,

• Liaise with program, finance, and logistics teams to ensure smooth procurement and delivery processes.

• Prepare and submit procurement status and progress reports to the supervisor and provide timely feedback to requesting departments on procurement activities

• Maintain accurate procurement files and documentation for financial audits and settlement.

• Keep records and contracts up to date and accessible in both hard and soft copies, in line with the NCA Procurement Manual and archiving standards.

• Participate in PAT and Joint monitoring visits to projects to follow up on partners’ procurement activities and practices, rehousing, and documentation. Logistics (fleet and asset Management)

• Assign Vehicles according to the vehicle request and their plan

• Support vehicle tracking and fleet management activities.

• Ensure vehicle logbooks and fuel consumption records are properly maintained.

• Send Fleet report to CO according to the deadline set

• Support the management of organizational assets and maintain the asset register.

• Participate in the annual Fixed asset inventory and verification.

Logistics (fleet and asset Management)

• Assign Vehicles according to the vehicle request and their plan

• Support vehicle tracking and fleet management activities.

• Ensure vehicle logbooks and fuel consumption records are properly maintained.

• Send Fleet report to CO according to the deadline set

• Support the management of organizational assets and maintain the asset register.

• Participate in the annual Fixed asset inventory and verification.

Minimum Qualifications Required:

• Bachelor’s degree in Procurement and Logistics, or Supply Chain Management.

• Must have 4 years’ experience from a reputable organization, and an NGO will be an advantage.

• Must be a good problem solver, analytical, creative, and innovative.

• Must have a good command of the English Language, both written and spoken.

• Demonstrated capacity to function well in a team and contribute effectively to team efforts.

Required Skills & Abilities:

• Must be an honest and accountable person with resources.

• Other duties as assigned.

• Good at negotiating, networking, and dealing with numbers; Planning and organizing, a professional, and a team player.

N.B.:

• Registration date will start from 20 st May to 28 th May 2026, CoB.

• Inquiry by phone is not accepted.

• Only short-listed applicants will be contacted via telephone & email.

• NCA is an equal-opportunity organisation.

• Female applicants are highly encouraged to apply.

• Applicants must attach their identification card.

• We kindly ask you to carefully read the ACT Code of Conduct for the prevention of misconduct, including corruption, fraud, exploitation, and abuse, including sexual, and to ensure child safeguarding and Protection from Sexual Harassment, Exploitation, and Abuse and Child Safeguarding policy before you submit your application. If you are the selected candidate for the above positions, you will be asked to complete and sign our Code of Conduct and Protection from Sexual Harassment, Exploitation and Abuse, and Child Safeguarding Policy.

• Strong conflict sensitivity skills, including the ability to identify, understand, and mitigate potential conflict risks; the ability to apply conflict-sensitive approaches in the project implementation is a plus.

• In accordance with the core humanitarian principles, NCA implements a range of safeguards to prevent or reduce the possibility of humanitarian aid falling into the wrong hands. This includes those individuals and groups who are subject to sanctions by the United Nations Security Council. As part of this process, NCA will screen the details of the successful candidates for this post against the sanction lists maintained by the UN and by some of NCA’s governmental donors.