Job duties

• Coordinate and Oversee facility maintenance.
• Manage day to day office operations and administrative tasks.
• Handle petty cash for office.
• Collect proforma and handle all purchasing of office equipment (office supplies, furniture…)
• Keep reports and documentation up to date (manage data in spreadsheet)
• Assign drivers to specific tasks based on urgency and availability
• Ensure the proper management and regular maintenance of all office vehicles (bolo, insurance), including rented vehicles, their gas usage, repairs of property or utilities
• Oversee management of office for supplies and furniture, ensuring proper use of stationary and cleanness of store room.
• Ability to handle sensitive and confidential information with discretion
• Manage phone calls and correspondence( email, letters, package)
• Handle travel arrangements for staff.
• Supervise cleaning, security, and utility services, ensuring a safe and orderly working environment.
• Monitor and renew office-related service contracts (e.g., Office Rental, Tele/internet, water, and power supply).
• Support procurement and logistics activities by coordinating with suppliers and service providers.
• Maintain an inventory of office assets and equipment, ensuring timely replacement or repair.
• Ensure compliance with workplace safety and environmental standards, including emergency preparedness.
• Assist in onboarding new employees by preparing workstations, access cards, and office materials.
• Prepare periodic reports on general services operations, including maintenance, fuel usage, and asset status.

• Diploma or BA Degree in Management and any related field of study from a recognized College / University
• Auto mechanic and general mechanic.
• Previous experience in administration or fleet management
• Proficiency in Microsoft Word, Excel, Power point
• Can type in both Amharic and English
• Attention to detail and accuracy
• Negotiation skills
• Excellent communication in Amharic and English