Shayashone PLC (SYS) is a leading agribusiness company in Ethiopia, boasting over a decade of experience and a remarkable trajectory of transformative impact. As an icon of progress, the company’s expertise extends beyond agriculture and agri-business services, as it continues to diversify its reach into other sectors, driven by a profound commitment to serving the unserved. SYS’s unwavering dedication has left an indelible mark, reaching and empowering over 10 million farmers across Ethiopia and neighboring countries. This has been achieved through dynamic partnerships with local, international, and governmental organizations, fostering collaborative solutions to address the evolving needs of the agricultural landscape.

Throughout its journey of success, SYS has implemented a remarkable array of impactful projects. This includes training more than 7,000 agricultural extension workers and arranging technology demonstrations in over 10,000 villages across Ethiopia. At the heart of these accomplishments lies the Hermetic Storage Technology (Purdue Improved Crop Storage (PICS) bags), a pioneering solution that has gained widespread acceptance as the most successful technology in preventing post-harvest losses.

The company’s recent expansion into the educational sector further reflects its commitment to holistic development and its unwavering focus on addressing diverse needs within the communities it serves. In partnership with the Mastercard Foundation, the Ministry of Education of the FDRE (MoE), and Arizona State University (ASU), SYS is implementing the project titled e-Learning for Strengthening Higher Education (e-SHE). This project aims to enhance the quality, accessibility, and affordability of higher education by launching a digital Learning Management System across public universities in Ethiopia.

Short Description of the Position

The Procurement Officer will be responsible for sourcing, negotiating, and purchasing goods and services to meet the company’s operational needs. This role involves vendor management, procurement planning, and ensuring cost-effective purchasing while maintaining quality standards and compliance with company policies.

Key Roles and Responsibilities

Procurement Planning & Sourcing

• Develop and implement procurement plans in alignment with company needs and budgets.
• Identify reliable suppliers, maintain preferred supplier list and maintain strong vendor relationships.
• Research and evaluate new procurement opportunities, ensuring value for money and quality.

Purchasing & Contract Management

• Prepare tender documents for different types of procurement methods and different procurements.
• Manage tender processes for different procurement methods.
• Negotiate contracts, pricing, and payment terms with suppliers.
• Prepare and process purchase orders in accordance with company policies.
• Monitor contract performance and ensure timely renewals or amendments when necessary.

Compliance & Reporting

• Ensure all procurement activities comply with company policies and regulatory requirements.
• Maintain detailed procurement records and prepare regular reports for management review.
• Work closely with finance and operations teams to ensure proper budgeting and expenditure tracking.

General Office Support

• Assist in maintaining procurement documentation, including contracts, invoices, and delivery receipts.
• Support in preparing procurement-related correspondence and communication with stakeholders.

Benefit and Compensation

• Competitive salary and benefit package
• Opportunities to work in a dynamic environment
• Supportive and collaborative team culture where one can nurture existing skills and develop new ones

Qualifications

• Diploma or Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 3 years of experience in procurement, supply chain management, or a related role.
• Familiarity with procurement best practices and market trends.
• Strong understanding of contract management and vendor negotiation.
• Fluency in Amharic and English is required.

Skills and Competencies

• Strong negotiation and communication skills.
• Excellent organizational and time management abilities.
• Detail-oriented with strong analytical skills.
• Ability to handle multiple tasks and meet deadlines.
• High ethical standards and integrity in procurement activities.