Job Description: managing the organizations cash flow, maintaining accurate cash records, and ensuring compliance with financial policies, all while prioritizing accountability and transparency.

Key responsibilities/task

• Prepare cash receipt voucher of HQ fund transfers,
• Prepare CRV deposited by all staff members,
• Prepare CRV for bid sale (by checking their renewed License),
• Check and attach signed letter and receipts on their respective PVs,
• Update cash book in excel sheet; PV and CRV,
• Collect bank advice & bank statement from bank,
• Follow up on check signing process,
• Communicate service provider or supplier to collect their payment,
• Effect Payment to staff & Suppliers/Vendors,
• Preparation of WHT receipt to be paid with letter payment,
• Make paid stamp on all paid document on time,
• Preparation of WHT summary for monthly payment to Customs Office,
• Record information gathered from each receipt of purchases & service for WHT payment in Customs Office’s e-system,
• Communicate service provider or supplier to collect their payment,
• Effect Payment to staff & Suppliers/Vendors,
• Prepare invoicing for petty cash payment on ERP System,
• Petty Cash Payment Voucher Preparation,
• Payment of cash to staff & suppliers,
• Prepare on time petty cash replenishment document with the cash count balance
• Handle petty cash fund,
• Facilitate activity transfer payments for staff and staff per dime letter to bank
• File financial document CRV, and Petty cash with a separate box file.

Academic and Professional Qualifications

• BA Degree in Accounting or related fields

Experience

• 4 years relevant experience in NGO sector

Skills / Competencies:

• Good skills in the use of computer;
• Excellent communication and presentation skills and proficiency in English;
• Strong interpersonal and communication skills
• Demonstrated excellent personal integrity and confidentiality
• Strong organizational and time management skills
• Demonstrated ability in Microsoft Word and Microsoft Excel