Handles petty cash, undertakes financial collection and disbursement functions, deposits collections at the bank, collects bank statements, advises, check books, delivery to banks of correspondences, inspects, receives and issues fixed and consumable assets, maintains complete financial and property documents and submits to Finance division with complete and accuracy. Assisting the immediate supervisor in Planning, organizing, coordinating and controlling the human resource and logistics functions, ensures that complete personnel files are maintained, and the manpower of the assigned areas are effectively and reasonably utilized, ensures the availability of the necessary office materials and equipment, undertake and process procurement, maintain proper inventory, control the use of vehicles, ensure that office facilities, utilities and services are available.

• Assisting his/her immediate supervisor in Planning, organizing, coordinating and controlling, cash
• Handles cash transfers to Area offices
• Facilitate higher level payments up on final approvals by authorized body. Limit shall be delegated by delegation matrix
• Keeps petty cash to ensure that cash is available on hand for payments that would not require the issuance of check, prepares petty cash report for timely replenishment of the petty cash;
• Make all cash/cheque collections against issuance of the official cash receipt voucher, and deposit same at the pertinent bank accounts;
• Follow-up of advance payments for its timely settlements; Collection of receivables and timely deposit any collection as per the Financial management manual;
• Follow up and ensure that payments are prepared and effected timely in regard of periodic and monthly obligations such as payroll income tax remittances, Private Pension Scheme fund contributions, office rent, utility fees, other withholdings, etc;
• Checks the accuracy of bills, invoices, receipts, payment evidences, etc, and maintains their safety until they are handed over to accounting section;
• Collect bank statements, bank credit and debit advise, checkbooks, and related documents and notifications originating from banks, and delivers correspondences to banks;
• Prepare collection and payment summary at the end of each day, and rectify accuracy of the balance with cash on hand;
• Issue materials and supplies to use according to the organization’s property managements policies and procedures;
• Provide all the requested financial documents under his/her responsibility when required for cash on hand inspection/count by an authorized person;
• Makes available all documents for regular control;
• Perform other related activities as and when instructed by immediate supervisor.
• Performs related tasks as reasonably required Perform other related activities as and when instructed by immediate supervisor.

Education

Degree/Diploma/TVET/10+4/ in Accounting, Finance, Management, and related studies

Experience

2 year for Degree/ 5 Years for Diploma directly relevant experience