The Executive Assistant to the CEO will serve as a key support role, ensuring the efficient and smooth operation of the CEO’s office. This individual will handle a wide range of administrative and executive support-related tasks, working closely with the CEO to facilitate effective decision-making, communication, and time management.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
• Prepare agendas, attend key meetings, and take minutes, summarizing discussions and action points for follow-up.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and coordination.
• Handle confidential and sensitive information with utmost discretion.

Communication Management

• Draft, proofread, and edit correspondence, presentations, and reports on behalf of the CEO.
• Screen and prioritize emails, phone calls, and requests directed to the CEO.
• Prepare comprehensive briefs and summaries for meetings, events, or travel.

Project Coordination

• Assist in tracking and following up on key projects and initiatives led by the CEO.
• Coordinate with various departments to gather data, compile reports, and ensure the timely completion of assigned tasks.
• Provide analytical support, including preparing documents, presentations, and spreadsheets.

Event and Travel Management

• Plan and organize the CEO’s travel arrangements, including flights, accommodation, and itinerary preparation.
• Coordinate and oversee logistics for high-level meetings, events, and conferences involving the CEO.

Administrative Tasks

• Maintain an organized filing system for both physical and digital documents related to the CEO’s office.
• Monitor and manage expense reports, budgets, and invoices related to the CEO’s activities.
• Assist with personal tasks and errands as required.

Reports To: Chief Executive Officer (CEO)

Working Conditions

• Full-time position with occasional overtime to meet the demands of the CEO’s schedule.
• Availability to travel domestically or internationally as required.

Why Join Digaf Microfinance Company?

At Digaf Microfinance, we are dedicated to fostering financial inclusion and empowering communities. As the Executive Assistant to the CEO, you will play a pivotal role in shaping the success of our organization by supporting its visionary leadership.