LOCATION:  hamaro woreda

GRADE:  3B

Vacant Position: 1

POST TYPE: National

Child Safeguarding:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:  The Immunization Project Coordinator is responsible for implementing the interventions and activities under Immunization Projects SC is implementing. S/he will support interventions on: strengthening cold chain system, delivery of routine immunization service using different strategies, integration of immunization with other RMNCHN services, support quality of EPI documentation, and support the planning and implementation of immunization campaigns. S/He is also responsible for supporting/leading/facilitating SBC interventions in the implementation areas to promote demand for immunization. The role holder is also responsible for leading advocacy efforts to improve political commitment, increase budget allocation, increased immunization coordination at the community. The Immunization Project Coordinator will also be responsible for the timely coordination, preparation, facilitation, implementation, and evaluation of all training/capacity-building activities as specified on the project work plan. The Immunization Project Coordinator will work closely with the woreda health office head and EPI focal persons in the respective Project Implementation woredas. S/he will ensure efficiency and timely implementation of the immunization project interventions in the project implementation areas.   S/he is responsible for the preparation and submission of regular project reports and case stories and meet deadlines for reporting and regular program updates. S/he will coordinate and facilitate advocacy activities, events, dialogues to improve resource allocation for immunization program, for improved commitment and prioritization and to ensure delivery of equitable service throughout the project areas and the region.

SCOPE OF ROLE: 

Reports to: Health and Nutrition Program Manager, ___ FO

Staff directly reporting to this post: Dimensions: Save the Children works in – regions in Ethiopia with a current staff complement of approximately – staff and current expenditure of approximately $90+ million each year

Number of direct reports: Health Nutrition Coordinator

Staff reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

Project Management 

• In collaboration with H&N Program Manager, develop project detail work plan, budget forecast and procurement plan for the project implementation woredas.
• Ensure procurements specified in the project documents are planned, requested, purchased, delivered and distributed and reported on a timely manner
• Closely work with the H&N Program Manager, Sr. Technical Specialists at CO, and SBC Coordinator to come up with culturally appropriate EPI messages to raise awareness of community members and influence their behaviour positively on EPI
• Provide monthly update on project progress and flag any concerns in a timely manner for H&N Program Manager and FO Management
• Manage all activities, resources and assets for the projects under supervision
• Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints
• Prepare periodic reports on the implementation of project activities as per the requirements of SCI, regional MOUs and specific project donor
• Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed
• Closely work with RHB/Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability
• Support H&N Program Manager for any project activity and budget revisions, support prepare justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award and management team to ensure timely action
• Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure

Technical Leadership

• Provide technical assistance and facilitate logistics support for Woreda health office and health facilities in the development of woreda level bottom-up immunization micro plans ensuring every eligible child is mapped, identified and targeted for reach with different strategies
• Coordinate with government, and project partners working on EPI at different level in the project area through organizing woreda level EPI taskforce meetings, enduring documentation and implementation of action points to improve leadership and governance of immunization program in the area.
• Support regular delivery of static, outreach and mobile vaccination sessions in the implementation areas
• Organize, support/facilitate trainings for EPI Managers, HWs, HEWs, CVs, and other community members, on immunization, and community mobilization
• Conduct mentorship and post training follow up visits and regularly assess the improvement on the capacity of HWs and HEWs
• Will lead/support/facilitate integration of immunization service with other RMNCH services
• Support community and facility based surveillance and early response for Vaccine Preventable Diseases
• Support regular transportation of vaccines to all HFs and support proper handling of cold chain equipment. Facilitate maintenance of un functional vaccine refrigerators
• Provide technical and coordination support during national and sub national immunization campaigns
• Support proper documentation of EPI activities through technical assistance and provision of recording and reporting formats (EPI and outreach monitoring charts, tally sheets, and refrigerator temperature monitoring sheets) and
• Ensure data quality through regular data validation and data triangulation and support use of data for decision making
• In collaboration with SBC Coordinator, H&N Program Manager and GSK Project Senior Technical Specialists, build capacity of community structures at grass root level to support EPI activities in the implementation woredas
• Facilitate, conduct regular consecutive dialogue and consultative meetings to influence woreda and zonal government partners’ engagement on immunization program and allocation of budget for immunization service delivery improvement, maintenance of CCE, capacity building of HWs/HEWs, and for sustaining project interventions and gains
• Establish, support, and empower community influential members to hold government and vaccination service providers accountable to provide equitable and quality vaccination service
• Organize review meetings with the woreda health office to review the activities of HWs/HEWs and CVs as well as for experience sharing and reflective learning
• Organize/conduct regular supportive supervisions to review and support the EPI activities of the
• Closely work with GSK Sr Technical Specialists to assure implementation quality
• Develop project briefs, which document the project learnings and results
• Prepare/Review and submit for H&N Program Manager timely donor reports, including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.

Advocacy and Stakeholder Engagement 

• Foster collaboration with local government, community organizations, and non-health sectors to create an enabling environment for immunization.
• Represent the Immunization Projects in different regional/zonal, or woreda level platforms and share key takeaways with supervisor and CO Immunization team
• In collaboration with Sr Advocacy Specialist and Sr SBC Specialist at the CO, organize and lead advocacy meetings with government officials to influence political commitment, immunization coordination mechanism, and resource allocation for immunization programs.

SBC

• Support in the conceptualization, development, and production of tailored and effective immunization SBCC content, materials and messages, and media products;
• Facilitate and support the implementation of new/adopted SBC approaches in the learning woredas such as CAC and PDQS, and other community engagement approaches, and regularly document progress and learnings for adoption, revision and scale up;
• Facilitate and support implementation of SBC interventions to address individual, social, and environmental determinants (factors) that can affect utilization of immunization service
• Develop and review weekly plans and progress update for SBC interventions and track implementation and spending in line with the forecast
• Lead, support and facilitate interventions to address gender norms and barriers that affect uptake of immunization service
• Organize, facilitate and support tailored and fit for purpose grass root social mobilizations, community engagement activities, and communication interventions; Identify appropriate community-based facilitators according to developed criteria,  train them in the required capacity, and engage them in planning, implementation, and monitoring of project activities;
• Provide technical guidance and training for field project and government staff at zonal/woreda levels in collaboration with Sr Technical Specialist SBC and other CO project team,

Monitoring, Evaluation, Learning and Quality Assurance

• Prepare, review and submit weekly, monthly, quarterly, and annual donor, government and internal SC reports and updates of the project on a timely manner with acceptable quality to the H&N Program Manager including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.
• Support and coordinate during the planning and implementation of project related assessments such as RCS/LQAS and baseline and endline surveys and studies
• Document, organize, and share the proceedings and reports of all trainings/ capacity building workshops and project related meetings with the project manager;
• In collaboration with the Immunization Strengthening Project Manager assist the development of articles, case studies or other written materials regarding best practices, lessons learned etc.
• Document experiences and challenges encountered in the process of project implementation: capacity building, provision of technical support and demand creation
• Conduct regular supportive and joint supportive supervisions to project sites with respective government partners
• Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers, community influential leaders in the implementation areas
• Facilitates visits for donors, members and others as necessary
• Conduct any related task assigned by supervisor

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for himself/herself (and their team).
• Takes responsibility for his/her own personal actions and encourages others to do the same.
• Widely shares his/her personal vision for Save the Children, engages and motivates others.
• Future-orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency.