Purpose of the Position

The People and Admin Officer will be responsible for day-to-day general HR and administrative operations of the organization.

S/he will be responsible for processing employee data, updating company policies and assisting in the hiring process. The successful candidate is expected to make sure all HR operations run smoothly.

Key Responsibilities

• Maintaining physical and digital personnel records like employment contracts and other documents as per the employee records checklist provided
• Update internal databases as well as finance team with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Gather necessary payroll data like bank accounts and working days of new employees and provide regular report to the finance department in time for salary payment
• Liaise with line departments for their recruitment needs, get inputs to develop full job descriptions, publish and remove job ads
• Review applications against provided job description and long list candidates and provide them to the concerned line manager for review
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations on HR related metrics like total number of hires by department
• Develop training and onboarding material
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
• Liaise with the legal council to ensure work permits for expatriate staff are renewed in time and all documents are available for quick processing
• Support administrative needs within the organization as instructed

About You

• Bachelor’s degree in business fields such as Management, HR, Business Administration or closely related fields
• 1 – 2 years experience in a fast paced environment in a similar position
• Excellent verbal and written communication skills
• Excellent analytical and problem solving skills;
• Excellent organizational skills and efficiency;
• Excellent sense of initiative, ability to set priorities and work under pressure with accuracy and dedication;
• Good knowledge of the Ethiopian labor legislation
• Good experience working with basic technology tools such as word, excel, email etc.