Position: Finance and Administration Director

Department/Programs: USAID Lowlands Health Activity (USAID/LHA)

Location: Addis Ababa

Reports to:  COP, USAID LHA

COMPANY SUMMARY
EngenderHealth (EH) envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can attain their full potential. To realize this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.

EngenderHealth is seeking expressions of interest from highly qualified candidates for the Director, Financial Management and Administration position for our USAID Lowlands Health Activities (USAID/LHA) in Ethiopia which is underrepresentation.

JOB SUMMARY

The Director of Financial Management and Administration will oversee finance and administration for the project activity offices in Ethiopia. This includes the oversight of procurement, grants, logistics, human resources, accounting, and finance and records. They will be responsible for managing the award budget and preparing financial reports for submission to USAID. They will ensure funds expended are compliant with USG regulations and policies. They will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of award. The position will be based in Addis Ababa and report to the Chief of Party and work jointly to effectively lead and manage the project’s essential finance and operations systems for budgeting, financial monitoring and reporting, consultants, and sub-award procedures. They will provide regular technical support and training to operations and project teams as well as to other partner organizations to help them establish sound, reliable, effective, and efficient financial management systems. They will also monitor the grant funds, develop the project’s financial reports to USAID and also work in close collaboration with EngenderHealth home office Finance and Operations staff in order to ensure top quality procedures and reporting. This position is contingent upon donor approval and funding.

ESSENTISL FUNCTIONS

Systems Development and Strengthening 

• Lead development and strengthening of systems and tools for successfully administering the project, including general administrative processes, financial management, sub-award management, accounting, and logistics
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award and operations aspects of project
• Review and strengthen financial control system including zero tolerance of fraud and effective management of fiduciary risk, ensuring that there is transparency and an audit trail along the financial supply chain

Management Accounting

• Supervise the implementation of financial policies and procedures to ensure compliance to generally accepted accounting principles, EngenderHealth standards, government and other donor regulations
• Lead and manage the project’s finance and administrative systems for budgeting, financial monitoring and reporting, procurement, and inventory management, as well as sub-awards
• Develop and coordinate the project’s accounting, monitoring, and reporting systems, including establishing internal control systems in accordance with EngenderHealth standard operating procedures and donor rules & regulations
• Maintain monthly management accounts system fully updated, providing detailed analysis to senior management of actual disbursements against budgets, cash flow forecasts and reconciliation of accounts
• Review payment vouchers for completeness, accuracy, allocation, and ensure expenses are allowable by project and ledger code; match all transactions to accompanying receipts (vendors, payroll, petty cash, provident fund, advances and their liquidation to staff & consultant)
• Review the accuracy of the payroll, vacation, bonus, severance allocation according to the time sheets
• Ensure that all the statutory deductions returns are submitted and paid to respective authorities
• Review the monthly and quarterly balance sheet reconciliations and clear any outstanding items

Treasury 

• Supervise and coordinate preparations of monthly cash flow estimates and send the cash advance request to EngenderHealth DC home office

Budget, analysis, and reporting 

• Work with the project team to develop and coordinate the annual budgeting process
• Orient project team on EH SOPs and USAID financial regulations
• Support technical staff to develop formats and procedures for submission of budgets and forecasts from sub-contractors and grantees
• Review and monitor budget to support financial stability, efficiency and value for money. Analyze spending trends and provide recommendations to team leaders and field colleagues on areas with significant over- or under-spending
• Review project budgets and monitor project expenditure in line with budget by maintaining a budget tracking/reporting system (pipeline report)
• Provide management & program staff with monthly reports and analysis as needed to help them manage the project
• Supervise and lead the preparation of monthly expense report and bank reconciliation for submission to EngenderHealth DC
• Assist in the preparation of quarterly, bi-annual and annual financial reports to EngenderHealth home office and USAID as well as interim status reports as required
• Serve as the liaison between the bank and the COP

Audit and governance

• Coordinate the preparation of the office financial year end procedure, year-end schedules and prepare audit schedules for all the balance sheet accounts including vacation, severance, prepayments, and accruals
• Manage and supervise all compliance related matters including the development and monitoring of Corrective Action Plans, co-facilitating the monthly compliance team meetings (with the Chief of Party), timely submission of quarterly compliance reports to HQ, —etc.
• Prepare the management response and corrective action plan for any management letter findings resulting from the annual audit

Sub-Grants Management

• Establish, manage, monitor and oversee all procedures for the development and issuance of grants and subcontracts with local partners
• Establish, manage, and monitor all procedures for management of the funds provided to project partner organizations
• Provide technical support and training to the participating program partner organizations to strengthen their financial and administrative capacities

Staff Management 

• Supervise relevant Finance and support staff such as the accountants, finance officers, and the finance manager, and motivate and mentor a high-performing team.  Leverage the strengths of the current team members, develop and train them to reach optimal individual and organizational performance goals
• Oversee a process of cross-training between team members to enhance individual skills sets and to strengthen the overall operation
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment

About You

REQUIREMENTS

• Must possess the following requirements with or without a reasonable accommodation.
• Master’s degree or other advanced degree in Business Administration, Finance, Accounting or another related field
• Minimum 12 years’ demonstrated experience managing in increasing roles of responsibility, finance procurement, subcontracts/grants management, logistics and/or human resource related matters for public health/international development activities of similar dollar value
• Experience in project administration with multiple partners
• Demonstrated experience with the finance and administration functions of international organizations
• Proven experience in development and implementation of systems for grants and grant monitoring
• Demonstrated knowledge and technical experience in accounting, administration and operational practices
• Minimum of 5 years supervisory experience required
• Experience in management and administration of human resources and personnel issues
• Knowledge of USAID funding rules and regulations, financial reporting and disclosure requirements
• Demonstrated skills in negotiations and effective communications with partner organizations and sub-grantees
• Ability to facilitate decision-making processes and to build constructive alliances internally and externally
• Ability to provide technical support and training in finance and administration
• Knowledgeable of logistics and procurements systems for supplies and equipment
• Knowledgeable about information technology systems, including business software
• Fluency in English highly desired

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation
• Strong leadership and technical skills, with proven capacity to direct and manage change, and inspire high-performing teams
• Exceptional interpersonal, teamwork, communication, partnering and supervisory skills
• Ability to be flexible and manage and accomplish multiple priorities; goal oriented

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Able to work and travel within Ethiopia
• Demonstrated experience in the Ethiopian context

• If you are well qualified and interested in the position please send your application letter and CV  through the following link to apply for this position.
• Please don't attach your credentials
•  https://www.engenderhealth.org/about/work-with-us/careers
• Female candidates are highly encouraged to apply for this position
• Disclaimer
• The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.
• EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws.
• EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
• EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth.  This includes harm arising from the conduct of staff, associates and partners; and the design and implementation of programs and activities.