The company Elc Electro consult S.p.A. a consulting firm based in Milan and active in Ethiopia in the Engineering sector, is looking for a Secretary for the Branch of Addis Ababa, possibly speaking Italian, English
and Amharic fluently.

Summary

The candidate should interface with an international team and with the ministerial offices we work with.

Tasks

• Be responsible of the document management system for Addis office
• Assist Addis office team in drafting of documents (letters, reports… )
• Assist Elc staff in domestic flights and hotels reservation for site personnel
• Forward information by receiving and distributing communications; collecting and mailing correspondence
• Ordering, stocking, and distributing office supplies
• Maintain supplies by checking stock to determine inventory levels; anticipating
• requirements; stocking items; delivering supplies to work stations
• Organizing and maintaining paper and electronic file
• Maintaining agenda, contacts and calendars via Outlook
• Making photocopies, sending faxes, shredding documents
• Running errands and performing miscellaneous job-related duties as assigned
• Follow up with Work Permit and Residence Permits with all Immigration Offices
• Support to the Commercial Area for the preparation of Tender (scanning, binding and preparation of tender documents to be submitted)
• When required, support the accountant in managing routine administrative activities.
• Other secretarial tasks as per Project Managers request

Requirements

Qualifications

• Good Knowledge of English, oral and written
• Knowledge of Italian language is desirable.
• Knowledge of Peachtree System and Office package

Required Skills

• Action planning
• Effective communication and sociability
• Active listening
• Communication