Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS has been working in Ethiopia for nearly 60 years, responding to natural and man-made disasters affecting Ethiopia’s most vulnerable communities. Moving beyond emergency response, CRS’ disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance.

Job grade : V

Department : Operations

Employment Term : indefinite Term

Reports To : Administration Manager

Job Summary:

You will coordinate the movement of Tigray-based CRS-owned and leased vehicles fleet and assigned drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. This will also include managing the CRS rented fuel station and fleet of bicycles. You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets and all other resources related to fleet operations and minimize risks and liabilities.

Job Responsibilities:

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards.
• Apply all vehicle management operating procedures in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations.
• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies.
• Monitor and report on the physical security of all motorized assets, spare parts, and fuel.
• Perform regular diagnostic checks of all motorized assets and act for timely and quality maintenance and repair. Review stocks of fuel, spare parts and equipment inventory and provide recommendations for acquisition and/or replacement.
• Coordinate and assist to obtain vehicle customs clearance, registration, insurance and plates. Supervise and facilitate the maintenance of all records related to the fleet and fleet operations. Review required documentation for accuracy and completeness and file per established standards.
  Maintain the Vehicle Management System for proper accountability. Prepare reports to assist decision-making for effective and efficient fleet management, as well as disposal and acquisition recommendations
  Promote accurate logbook recording by drivers and riders to ensure equitable charging of projects.
  Manage the fleet of bicycles and cycle to work scheme.
  Manage the CRS’ rented fuel station and track fuel use for CRS and partners.

Requirements

Education and Experience

• Completion of college diploma in related field. Bachelor’s Degree in relevant field preferred.
  Minimum of 3 years work experience in fleet/transportation role.
  3rd grade driving license is mandatory
  Experience in minor vehicle maintenance and repair.
  Excellent knowledge of road traffic regulations, road network and road safety best practices.
  Ability to perform minor mathematical calculations
  Proficient in MS Office package (Excel and Word).
  Valid driver’s license with clean driving record

Personal Skills 

• Service-oriented with focus on meeting customer needs
  Well-organized and able to manage multiple tasks.
  Very good negotiation and relationship management skills
  Proactive, resourceful, solutions-oriented and results-oriented

Required/Desired Foreign Language: –

Travel Required (include percentage of required travel, if applicable): –

Key Working Relationships:

Supervisory: Drivers

Internal:  All Tigray – based staff and TDYers, (esp. Security Officer – Tigray & Fleet Manager – Addis)

External: Rental vehicles owners, CRS program partners and other INGOs Logistics, government agencies