The Save the Children Fund, commonly known as Save the Children, was established in the United Kingdom in 1919 to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts. After passing a century, which it celebrated in 2019, it is now a global movement made up of 29 national member organizations which work in 120 countries.

SCOPE OF ROLE: 

Reports to:  Warehouse Coordinator

Staff directly reporting to this post: none

Key accountabilities

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods
• Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage
• Liaise with the procurement coordinators and warehouse coordinator to ensure all stored materials earmarked for a specific location are made ready for onward transport, either by charter, SC vehicles, or hired trucks to maximize storage space
• Safeguarding commodities from any type of damages. To this effect, the assistant store keeper must ensure that:
• Storage is safe and clean, and protects commodities from damage and loss
• Expiry dates of   perishable commodities are regularly followed
• Goods are kept according to their homogeneity, and all materials must be kept visibly separate.
• Establish procedures for depositing and withdrawing goods from stores and conduct regular inventory checks
• Prepare and submit Weekly, Monthly, and Quarterly Stock Reports  to the line manager as needed
• Ensure warehouses are clean and goods are well organized according to their type and homogeneity at all times
• Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure safety in the workplace
• Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.
• Ensure that all incoming assets are registered in the asset database before issuing them to the requesters and field offices
• Perform other related tasks as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency
• Displays consistent excellent judgement

QUALIFICATIONS AND EXPERIENCE

• Diploma in Supplies management with three years related experience
• Good written and spoken English knowledge
• A good team player
• Commitment to and understanding of save the Children’s aims, values and principles
• A commitment to children’s rights and principles of equal opportunity
• A high level of computer literacy (word, excel, ppt etc)