The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) is a United Nations (UN) body established in December 1991 by the General Assembly to strengthen the international response to complex emergencies and natural disasters. It is the successor to the Office of the United Nations Disaster Relief Coordinator (UNDRO).

Duties and Responsibilities

Summary of Key Functions:

• Administration and implementation of HR strategies and policies
• Administration of human resources
• Performance management and career development
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing

Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
•    CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management

Ensures effective administration of human resources focusing on achievement of the following results:

• Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Preparation or review of submissions for Compliance Review Panel (CRP)
• Administration of delegated International staff benefits and entitlements.
• Administration of the CO rosters.
• Validation of cost-recovery charges for HR services provided by UNDP.

Ensures proper staff performance management and career development focusing on achievement of the following results:

• Facilitation of the performance appraisal process and maintenance of the related data.
• Participation in compilation and dissemination of learning/training opportunities to all staff of the CO.
• Elaboration of proposals on and implementation of strategic staffing policies in line with career development

Participate in UN-related surveys focusing on achievement of the following results:

• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice..

Impact of Results

The key results have an impact on the overall efficient execution of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis and presentation of financial information enhances UNDP credibility in HR management. The information provided facilitates decision making of the management.

Job Requirement

Education: Master’s degree, or Bachelor’s degree in HR, Business Administration, Public Administration or related field.

Experience:

• Zero years of experience with Advanced Degree and a minimum of 2 years of progressively responsible and relevant professional experience with a Bachelor’s degree in providing HR services and/or managing staff and operational systems is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
• Relevant professional experience working with UN ERP systems.
• Demonstrated Knowledge of UN HR rules & regulations.

Language Requirements: Fluency in the UN and national language of the duty station.

Competencies and Critical Success Factors

Corporate Competencies

• Demonstrates commitment to UNOCHA’s mission, vision, values and strategic goals.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Demonstrates integrity by modeling UN values and ethical standards

Functional competencies:

• Communication
• Client Orientation
• Planning and organizing
• Team work

Duty Station: Addis-Ababa