AM General Trading is a home grown family owned and operated business founded on trust, integrity, and respect.

Purpose of work

Provide support to the General Manager and other executives, maintain the organization’s records, and Perform other administrative duties

Duties and Responsibilities

• Registering for information exchanges between the general manager and other employees of the organization, being a chain
• Supervise other clerks or administrative staff
• Collecting and organizing timely reports from department heads and other employees; Submit to the manager
• Establishing, operating and controlling a grievance and complaint submission system for employees
• Organizing the organization’s records by establishing a file management system and ensuring that they are updated on time
• Organize agendas and record appointments, meetings, conferences, etc., and assist in planning
• Prepare and distribute various forms and office memos
• Organizing the telephone address register of employees and external parties
• Attend meetings and take minutes
• Answering phones, controlling office supplies and handling confidential documents
• Receiving letters of expenditure and income and other documents and organizing them in order according to the urgency
• Making travel arrangements
• Ensuring that information is kept in an organized and accessible manner by maintaining electronic and paper records
• Scheduling of internal and external events

Job Requirements

Qualification

• Degree in Secretarial Services or similar fields
• Organizational and time management skills
• Having experience in the position of Chief Secretary or similar position
• Having written and spoken skills
• Proficient in MS Office, email and corporate software
• Having enough knowledge about reporting
• The character of honesty and confidentiality is developed by a culture