Amref Health Africa is an African-led international health development organization headquartered in Nairobi, Kenya. Founded in 1957 as the Flying Doctors of East Africa to bring critical health services to remote communities, Amref Health Africa envision to bringing lasting health change for Africain more than 30 countries across the continent. With a focus on women and children, the organization strives to overcome the most critical health challenges facing the continent: maternal and child health, HIV & TB, malaria, water and sanitation and health systems strengthening. Amref Health Africa in Ethiopia has been working in Ethiopia since 2002 in close collaboration with the Federal Ministry of Health implementing a range of projects in maternal, neonatal and child health, reproductive health, health systems strengthening, health workforce development, water and sanitation, HIV/AIDS and non-communicable diseases across the country, supported by a wide range of multilateral and bilateral donors, corporates and foundations.

CAREER OPPORTUNITIES FOR INTERNAL/ EXTERNAL APPLICANTS

Amref Health Africa would like to recruit Admin and Finance Assistant. The job holder will be based in Afar, Semera field office and reports to the Admin and Finance Officer.

Main duties & Responsibilities:

Financial Responsibilities

• Prepare and Check monthly financial report
• Ensure adequate fund/cash held in program for planned activities
• Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.
• Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.
• Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the program
• Work closely and provide technical support to the Assistant accountant
• Develops system to ensure that the admin, finance and logistic operations of the field office are implemented in cost effective manner
• Engaged in that books of accounts are maintained check, receipts and other financial documents are kept properly
• Ensures that all payments are supported by adequate documents such as requisition, quotations, invoices and receipts GRN & other important documents are attached.
• Together with the field office staff prepare the budgets cash forecasts of the field & monitoring budget utilization
• Prepares monthly request for cash transfer and ensure the replenishment of petty cash on a timely basis

HR & Admin Responsibilities

• Keeps proper file for each field office staff and ensures that all necessary information of each staff is kept in the file; including all documentation, annual leave roster Ensures that all newly hired employees have gone through formal orientation both about the organization and on the job
• Supervises, leads, guides and supports the Driver/s, Security Guards, Office Assistant
• Manage and address all staff personal issues following the Amref HR Manual guidelines
• Provide the necessary materials and equipment to project staff for their day to day activities
• Receive, screen, log and route program-related correspondences and maintain an effective follow-up system
• Monitor and follow-up on the performance (KPI) of all staff working in the field office.
• Maintain high standard of Health and Safety within the working environment.
• Maintain good working relationships in the workplace.

Office and Transportation Management

• Responsible for the efficient utilization of Vehicles, office equipment and other company properties and equipment’s
• Ensures that the office are clean all times
• Follows repair and maintenance and proper utilization of vehicle use at the field office
• Ensures proper utilization of fuel and spare parts and reports monthly vehicle expenditure reports;

Procurement and Stores Management

• Ensures that all items in the store are properly registered and kept safe
• Maintains fixed asset register of the field office with necessary details and identification numbers
• Ensures that all necessary formalities of goods received and dispatched are adhered to at all times
• Ensures the established procurement policies and procedures are adhered, timely update approved vendor list
• Prepares yearly inventories and report to the CO

Reporting

• Prepares the monthly financial report of the field Office and send timely to the head Office Finance Unit
• Request quarterly budget Vs expenditure report from head office finance department and submits to national program coordinator for monitoring and follow up of financial utilization.
• Prepare and submit monthly HR benefits reimbursements and Logistics vehicle analysis reports and submit to the respective units

Additional Duties : Perform other duties assigned by the line manager for the accomplishment of program objectives.

Job Requirements

Qualification

• BA Degree or College Diploma in accounting, management and related field of studies with minimum of three years or five years relevant experience respectively
• Profound experience in finance, administration, logistics and HR Management
• Computer literate
• NGO experience is an advantage
• Good communication and report writing skills

Competencies:

• Ability to communicate effectively in both oral and written English .
• Good interpersonal skills and team player with sensitivity to cultural diversity
• Ability to work under pressure
• Strong interpersonal and communication skills
• Computer proficiency